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Assistant Commercial Property Manager Print
Employer: Van Buskirk Companies/Van Buskirk Construction
Location: Sioux Falls, SD 57108
Employment Type: Full Time

Are you ready to work for one of the most exciting real estate firms in the city of Sioux Falls?

Do you want to be part of a dynamic group dedicated to excellence?

Are you seeking a fun and energetic that encourages autonomy and personal growth?

Apply now to join the Van Buskirk team of professionals!




Position Description:  Assists with the day-to-day aspects of property management and maintenance issues related to a commercial property portfolio.  This portfolio is primarily in the Sioux Falls, SD market; however, there are other retail properties located in the Midwest region.  This individual works in coordination with the Commercial Property Manager, the accounting team, brokerage, facilities staff and construction division to provide a full range of timely services to tenants and vendors.  Reports to the Commercial Property Manager.


Essential Job Functions/Scope:

  1. Revenue Generation Assistance

  2. Customer Relations

  3. Leasing Assistance and Property Data

  4. Maintenance Coordination

  5. Financial Management and General Administration Assistance


Primary Goals and Responsibilities:

  1. Revenue Generation

    1. In conjunction with brokerage division, assists Commercial Property Manager to ensure commercial portfolio is leased to optimal capacity.

    2. Assists with monitoring and management of leasing rates to maximize income.

  2. Customer Relations

  3. Addresses tenant complaints, concerns and requests appropriately and in a timely manner to ensure an outstanding leasing experience as directed.

  4. Develops and maintains excellent tenant/owner relationships as well as vendor relationships.

  5. Assists with tenant retention programs.

  6. Leasing Assistance and Property Data

    1. May assist with construction coordination, contractors, and subcontractors with regard to tenant build outs, maintenance issues, upkeep or reconditioning of property as needed as well as after move-out and prior to new tenant move-in.

  1. Orients new tenants, provides contact information for leasing questions, maintenance, and emergencies.

  2. Monitors renewals.

  3. Understands policies of insurance on commercial properties, including procedures for filing claims and loss prevention reports.

  1. Maintenance Coordination

    1. Assists with that preventative maintenance programs.

    2. Prepares periodic inventory of equipment, tools and vehicles used in property management.

  2. Financial Management and General Administration Assistance

    1. Assists with collection of rental payments and all other charges.

    2. Utilizes resources, equipment and supplies economically.

    3. Ensures all reporting and administrative paperwork is accurate, complete and submitted in a timely manner.

    4. Maintains and implements all company policies and procedures within company guidelines to ensure efficient workflow.

    5. May process A/P invoices and expense reports.

Knowledge and Critical Skills/Expertise:
• Superb customer service skills.
• Highly motivated service-oriented self-starter.
• Proficient math skills.
• Superior written and oral communication skill.
• Excellent computer skills; knowledge of Property Management Accounting Software preferred.
• Demonstrated ability to manage multiple priorities on a daily basis.
• Strong skills with the ability to work with multiple disciplines in the industry.

Required Experience/Education:
• At least three years’ experience as an administrative assistant; experience in the commercial real estate field or other related industry preferred.
• Basic knowledge of accounting.
• Proficient with computer programs such as MS Office Suite, Yardi, or other property management software.
• Self starter, must be able to set goals and tasks, have strong leadership and judgment skills, and the ability to make decisions with little or no direction from supervisor.
• Must have a valid driver’s license and ability to travel occasionally.
• Must have or be willing to obtain license as a Real Estate Broker in the State of South Dakota.

Environmental Conditions:
• Most work will occur in an office environment with controlled climate; however, there will be occasional need (1-5 times per week) to be outdoors in while showing properties. Minimum travel required; however, there may be an occasional need (one day per month or less) for extended travel (30 miles or more) that may require an overnight stay (one time per year or less).
• The job is periodically sedentary, but requires mobility (i.e. climb stairs or squat) to tour and inspect properties.
• This position involves sitting, walking, or standing for prolonged periods of time and stooping for brief periods of time.
• There is some repetitive motion of the hands and wrists associated with using a computer.
• Long hours during the day, night or weekend may be required to meet business and performance expectations.
• May, upon occasion, be outdoors in inclement weather.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Van Buskirk Companies/Van Buskirk Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. Van Buskirk Companies/Van Buskirk Construction complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Van Buskirk Companies/Van Buskirk Construction expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Van Buskirk Companies/Van Buskirk Construction employees to perform their job duties may result in discipline up to and including discharge.

Contact Information

Van Buskirk Companies/Van Buskirk Construction
Lori Olson
5800 S Remington Pl
Ste 100
Sioux Falls, SD 57108
Phone: 605-361-8211

Other Information

Category(s): Real Estate, Management, Admin & Clerical
Industry: Real Estate / Property Mgt
Experience Req.: Yes
Degree Req.: No
Closing Date: 10/13/2017
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