Job Description
Do you enjoy working with numbers and financial data? Do you have strong organizational skills and detail-oriented? Does a fast-paced and challenging workplace interest you?
Stan Houston Equipment Company has a new opportunity for you!
We are seeking a Full-Time Accountant to join the team at our Sioux Falls location.
Work hours are Monday through Friday during normal business hours.
Here is what you'll do:
The Accountant is responsible for maintaining the essential accounting functions, including account reconciliations, monthly financial close, accounts payable, accounts receivable/billing, fixed and rental asset maintenance, inventory, and financial statement preparation. This position will ensure the accuracy of financial records, compliance with regulations, and timely processing of transactions and financial reporting, while contributing to the overall financial health of the company.
Responsibilities/Essential Functions include:
- General Accounting:
Maintain accurate and up-to-date financial records in accordance with company policies and accounting principles.
Ensure account reconciliations are completed timely.
Ensure monthly close processes and timelines are adhered to.
Assist in preparing monthly, quarterly, and annual financial statements and reports.
Reconcile general ledger accounts and ensure discrepancies are addressed timely.
Assist in the preparation of budgets, forecasts, and financial analyses as needed.
- Accounts Payable (AP):
- Receive and review purchase orders, invoices, and statements, ensuring accuracy and compliance with company policies and procedures.
- Assign appropriate general ledger codes to invoices and enter invoice data into the accounting system correctly.
- Prepare and process payments to vendors, ensuring accuracy, proper authorization, and adherence to payment terms.
Participate in bi-weekly check runs and mailing.
Maintain ACH and auto payments.
- Manage credit card expenditures and entry of expenses.
- Manage monthly credit card billing and entry.
Prepare and upload Positive Pay to the bank.
- Prepare account analysis and monthly reports and general ledger entries as needed.
- Track 1099 information and prepare year-end reports.
- Prepare and maintain sales tax filings for various entities.
- Accounts Receivable (AR)/Billing:
- Prepare and send accurate and timely invoices to customers based on established billing schedules. Ensure invoices include all relevant information such as products provided, pricing, and payment terms.
- Receive and record customer payments. Apply payments to customer accounts correctly and promptly, ensuring proper allocation and reconciliation.
- Monitor accounts receivable aging and follow up with customers on overdue payments. Contact customers via phone and/or email to communicate payment reminders, resolve payment discrepancies, and negotiate payment arrangements.
- Produce and mail monthly customer statements.
- Maintain lien waivers and complete trade reference requests.
- Process credit applications in a timely manner. Collaborate with financial and trade references to ensure accuracy in the establishment of account.
- Review and verify accuracy of rental/service billing data and supporting documentation.
- Monitor billing schedules and deadlines to ensure timely invoicing.
- Prepare and process invoices for customers, ensuring completeness and adherence to billing terms.
- Generate and distribute billing statements.
- Update customer accounts with billing information and payment records.
- Fixed and Rental Assets:
- Assist in maintenance of accounting records and subsidiary fixed and rental asset listings.
- Ensure proper depreciation of fixed assets
- Ensure proper recording of rental asset consumption.
- Prepare and reconcile monthly, quarterly, and annual fixed asset roll-forwards.
- Inventory:
- Assist in maintenance of general ledger and subsidiary inventory records.
- Ensure proper costing, reconciling, and reporting.
- Participate in periodic observation and reconciliation procedures as needed.
- Compliance and Reporting:
- Ensure financial activities adhere to state and federal regulations.
- Maintain accurate accounting records and documentation along with customer correspondence.
- Assist in financial reporting and month-end closing processes as needed.
- Support internal and external audit and review processes by providing and maintaining documentation and information as required.
- Stay updated with changes in accounting standards and regulations.
- Collaboration:
- Work closely with other departments to ensure smooth financial operations.
- Cultivate effective relationships with clients, resolve discrepancies or issues, and respond to customer inquiries in a timely manner.
- Provide financial insights and support to management for decision-making.
- Perform other duties, projects and tasks required/directed.
Education and Work Experience
- Bachelor’s or associate’s degree in accounting, finance, or related field preferred, but not required.
- Experience in accounting, finance, or similar financial role preferred, but not required.
Skills, Knowledge, and Abilities
- Solid understanding of accounting principles, financial procedures, and relevant regulations (i.e., Generally Accepted Accounting Principles - GAAP).
- Proficient in using accounting software systems and MS Office (Word, Excel, Outlook).
- Ability to multitask, prioritize tasks, and manage time effectively to meet deadlines.
- Customer-oriented mindset with strong relationship-building skills.
- Ability to communicate well both verbally and in writing.
- Strong attention to detail and accuracy.
- Excellent organizational skills, creativity, and problem-solving skills.
- Ability to work independently and as a team.
- Demonstrate ethical behavior and ability to handle sensitive financial information confidentially and professionally.
Physical Capabilities Required: