Job Description
Join Our Team as an Accounting Administrative Coordinator!
Are you highly organized, detail-oriented, and energized by keeping systems, data, and documentation running smoothly? Do you enjoy being the backbone that supports accounting, operations, and office efficiency? If so, Direct Companies has an exciting opportunity for you!
As an Accounting Administrative Coordinator, you’ll play a critical role in supporting the accounting team, maintaining system and data integrity, and serving as a professional first point of contact for our organization. This role is essential to ensuring accuracy, compliance, and operational excellence across multiple business functions.
About Direct Companies
Direct Companies is a dynamic, multi-industry organization headquartered in Sioux Falls, South Dakota. We deliver innovative business, technology, and operational solutions across a wide range of sectors. Our team is made up of forward-thinking professionals passionate about driving growth and delivering value to the clients and communities we serve.
What We’re Looking for in a Candidate:
Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field, or equivalent professional experience
Strong administrative and organizational skills with exceptional attention to detail
Experience working with accounting systems, ERP platforms (NetSuite preferred), or CRM databases
Proficiency in Microsoft Office, especially Excel
Ability to manage multiple priorities while meeting deadlines
Strong written and verbal communication skills
Professional, polished demeanor with a customer-service mindset
Ability to work independently while collaborating across teams
Familiarity with accounting documentation, compliance, and internal controls preferred
Key Responsibilities:
Accounting Administrative Support
Process and maintain W-9s, vendor onboarding packets, and vendor credit applications with full completeness and proper approvals
Manage regulatory and compliance filings, including lien releases, vehicle titles, and state forms
Maintain organized, audit-ready digital and physical filing systems for accounting, AP, AR, tax, and legal documentation
Serve as the central point of control for accounting document versioning, retention, and retrieval
CRM / NetSuite Data Integrity & Support
Enter and maintain customer, vendor, project, and contract data in NetSuite with high accuracy
Validate completeness of required fields prior to invoicing, reporting, or revenue recognition
Resolve data discrepancies and support system hygiene across sales, operations, and finance
Assist with data cleanup initiatives and master data governance
Front Desk & Office Operations
Manage inbound calls, visitors, mail, and deliveries with professionalism
Coordinate meeting logistics, conference room scheduling, and general office administration
Support leadership and staff with light executive and facilities coordination
Maintain a polished, executive-level front-of-house environment
Bookkeeping & Transactional Support
Assist with accounts payable, accounts receivable, expense processing, and bank transaction coding as needed
Support month-end close preparation, reconciliations, and audit schedules
Ensure all transactions are properly documented, approved, and recorded in accordance with internal controls
Key Performance Indicators (KPIs):
Zero missing or expired vendor documentation
Same-business-day filing and document retrieval turnaround
Error rate below 1% in system data entry
No billing delays caused by inaccurate or incomplete data
On-time completion of assigned month-end close tasks
No audit or compliance exceptions related to documentation or controls
Positive feedback from visitors, callers, and internal stakeholders
General Benefits Offering:
At Direct Companies, we believe in rewarding hard work with strong benefits and growth opportunities. Team members enjoy:
Competitive compensation
Health, dental, and vision insurance
401(k) retirement plan with company match
Paid holidays and generous PTO
Life and disability insurance
Ongoing training and career development
Why Join Us?
As an Accounting Administrative Coordinator at Direct Companies, you’ll be a trusted operational partner supporting accounting accuracy, system integrity, and a professional office environment. If you’re a dependable, process-driven professional who takes pride in organization and execution, we’d love to hear from you.
Apply Today!