Job Description
ROSENBAUER STATEMENT
At Rosenbauer we pride ourselves on providing top-of-the-line fire apparatus, created with state-of-the-art technology for more than 150 years because when lives are at stake anything less is unacceptable. As the world’s largest manufacturer of fire equipment, we make sure our vehicles, production teams, and service personnel are ready to do what is necessary to keep communities safe.
POSITION SUMMARY
The Accounts Payable Specialist will provide financial and clerical support to the organization by acquiring, processing, verifying, and reconciling invoices, monitoring expenses, and keeping a record of it all for tax purposes, assisting in the reconciliation of accounts, and other just in time requests, analyses, and projects.
*This is a part time position with an average of 24-28 hours per week*
ESSENTIAL FUNCTIONS
All employees are required to support Rosenbauer’s Mission, Vision, and Values. The following are the essential duties of this position and do not include marginal functions that are incidental to the performance of fundamental job duties. The scope and duties of a given position may change or be temporarily altered based on the business needs of Rosenbauer.
Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records.
Provides clerical support necessary to pay the obligations of the organization, including daily bookkeeping and record keeping.
Maintain and monitor records of outstanding payables to ensure payments are made in a timely manner.
Ensure the accuracy of the organization’s financial documents for payments, auditing, and tax purposes by maintaining copies of vouchers, invoices, or correspondence necessary for files.
Researches and verifies invoices against purchase orders, and ensures goods or services were received before issuing payment to vendors.
Reconciles different clearing accounts such as temporary accounts, employee accounts, etc.
Performs other duties and responsibilities as required by management to meet the needs of the company and our members.
KNOWLEDGE, SKILLS, AND ABILITIES (KSA’S): The requirements listed below are representative of the knowledge, skill, and/or ability required to successfully perform the essential functions of the job.
| Knowledge, Education, and/or Experience: - Associate or Bachelor’s degree in accounting/business preferred.
- 2+ years of accounts payable experience preferred.
- Basic understanding of principles of finance, accounting, and bookkeeping required.
- Experience using accounting software and online platforms preferred.
- Experience working in an ERP system preferred.
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| Skills: Language: - Able to read, reason, and interpret financial reports and legal documents.
- Able to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
- Able to effectively present information to all levels of the organization, public groups, and/or board of directors.
- Able to build relationships through excellent communication.
Math: - Proficient in data analytics related to accounting and finance.
- Proficient in understanding arithmetic, percentages, compounding interest, statistics, probability, and linear algebra related to finance functions.
Computer: Able to work efficiently with Sage, Paycom, Windows, Word, Excel, or Outlook to complete job tasks. |
| Abilities: - Excellent data analysis and trend identification skills with the ability to show the impact of the analysis on the financial statements.
- Demonstrated skills in coaching employees and facilitating process and culture change.
- Exceptional judgement and creative problem-solving skills, including negotiation and conflict resolution skills.
- High level of organization, time-management skills, and self-discipline.
- Analytically and highly motivated individual, with acute attention to detail.
- Able to recognize the importance and adherence to all safety policies.
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OTHER QUALIFICATIONS | | |
Driving- license | x | May need to travel off site for tradeshows, meetings, or company related events. |
Driving- Own Vehicle | x | May need to travel off site for tradeshows, meetings, or company related events. |
Hours of work- Ability to work evenings and/or weekends occasionally | x | As needed to support department needs. |
Travel- Local | x | May need to travel off site for tradeshows, meetings, or company related events. |
Travel- Overnight | x | May need to travel off site for tradeshows, meetings, or company related events. |
Travel- Prolonged Periods | | |
Qualifications- Other | | |
EOE, including disability/veterans.