Job Description
Join our team Minnehaha Country Club as Administrative Assistant!
See detailed job description below:
Compensation and Benefits
- Administrative Assistant has starting wage of $18.00 - $22.00 based on experience.
- Medical, Dental, Vision, AFLAC, 401k and more!
Schedule: Typically Tues - Saturday 9:00am-6:00pm with some occasional varience for club events.
Reports to: General Manager/Chief Operating Officer
Supervises: No supervisory duties are included in this position.
Classification: Non-Exempt
Job Summary / Essential Functions
Assure a high standard of professional conduct, teamwork, and communication. The Administrative Assistant facilitates the efficient operation of the Club’s reception desk, reservations, telephone operations, and some digital media communication. He/she also assists Club Members with questions and updates to their membership experience and supports the management team with a variety of projects as assigned.
Education and/or Experience
- Associate’s Degree in a related field required; Bachelors Degree preferred.
- Minimum of two years of related administrative, communications, or reception experience.
Job Knowledge, Core Competencies and Expectations
- Excellent oral and written communication and interpersonal skills.
- Detail oriented and highly organized.
- Strong analytical and problem-solving skills.
- Technical competency in MS Office, e-mail, web browsing, and general office equipment required; competency in Jonas or Club Essential Club Management Software preferred.
- Ability to work independently with minimal supervision.
- Knowledge of and ability to perform required role during emergency situations.
Licenses and Special Requirements
Supervisory Responsibility
- No supervisory duties are required of this position, though collaboration and teamwork is essential to successful performance.
Job Tasks/Duties
- Greet and assist Members, employees, and guests in a courteous and professional manner, and maintain a tidy and welcoming reception area.
- Manage incoming calls and inquiries, directing them to the appropriate team members.
- Monitor and maintain the Club’s website and social media content as provided by club management.
- Assist with membership inquiries, applications, and coordinate/schedule prospective member interviews.
- Assist in the development of committee agendas, schedule meetings, attend and take minutes for committee meetings as assigned.
- Provide administrative support to club management and staff; responding to and resolving inquiries.
- Assist in the maintenance and filing of Members’ records.
- Assist in the preparation and mailing of monthly membership statements and various marketing materials.
- Maintains office supplies and coordinates maintenance of office equipment.
- Identify and implement process efficiencies where possible.
- Attends scheduled staff meetings.
- Performs other appropriate assignments and projects as required.
Language & Computer Skills
- Excellent communication skills, including the ability to read, write and communicate verbally in English. Comprehension of detailed instructions, and the ability to compose professional correspondence is required.
- Ability to effectively present information in a variety of settings, from one-on-one to audiences of 10+.
- Must be proficient in Microsoft Office Suite, e-mail, web browsing.
- Proficiency with social media platforms and graphic design software is preferred.
- Proficiency in the Club Essential or Jonas Club System platforms preferred.
Physical Demands and Work Environment
- This position requires 40 hours per week; weekend and holiday work may be required from time to time.
- You must be able to reach, bend, stretch, twist, stoop, and stand.
- You must be able to push and lift up to 40 pounds safely, must be able to sit for prolonged periods.
- Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
- This is a typical office environment with moderate noise levels.
- Some local travel may be required.
Applicants
If you're interested in applying, please provide a resume and cover letter highlighting your childcare and/or babysitting experience via this job portal, no phone calls please.
Minnehaha Country Club is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.
*Please Note: This job description includes, but is not limited to, the duties and responsibilities noted above. The essential functions of this job description are not exhaustive and may be supplemented. Employee must be able to perform the essential functions of the position with or without reasonable accommodations.