Job Description
JOB SUMMARY
This position is responsible for providing administrative support for the operations of the County Fair Department.
MAJOR DUTIES
Answers telephone and greets visitors; provides information assistance.
Processes bills for 4-H, Fair, and Fairgrounds; reviews and processes invoices for payment.
Receives and coordinates proof of customer and vendor insurance.
Purchases office supplies and county fair materials.
Attends board and committee meetings to provide information and assistance as directed by management.
Assists in the coordination of contracts and payments.
Assists in the coordination of winter camper storage.
Assists with livestock, competitive exhibits, and 4-H programs.
Assists with managing social media accounts and in updating the Brown County Fair and 4-H websites; assists with other websites as needed.
Assists in supervising fair and 4-H interns.
Assists with Fair Board events and projects; coordinates excused absence list for meetings; sends minutes and agenda to board members.
Attends board and committee meetings to provide information and assistance as needed.
Performs related duties.
KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of modern office practices and procedures.
Knowledge of county and departmental policies and procedures.
Knowledge of computers and job-related software programs.
Knowledge of basic bookkeeping practices.
Skill in prioritizing and organizing work.
Skill in the maintenance of files and records.
Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
Skill in oral and written communication.
SUPERVISORY CONTROLS
The County Fair and Park Manager assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES
Guidelines include Fair Board bylaws, 4-H guidelines, and county and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
The work consists of related administrative duties. Frequently changing priorities contribute to the complexity of the position.
The purpose of this position is to provide administrative support for department operations. Successful performance contributes to the efficiency and effectiveness of department operations.
CONTACTS
Contacts are typically with co-workers, other county employees, volunteers, interns, campers, vendors, sponsors, 4-H leaders, and members of the general public.
Contacts are typically to give or exchange information, resolve problems, motivate persons, and provide services.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, or stooping. The employee occasionally lifts light objects.
The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position supervises the work of interns.
MINIMUM QUALIFICATIONS
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years' experience or service.
Possession of or ability to readily obtain a valid driver’s license issued by the State of South Dakota for the type of vehicle or equipment operated.
Equal Opportunity Employer