Administrative Assistant

Job Description

• Greet and welcome visitors/guests in a friendly and professional manner; monitor visitor access.
• Manage phone system and answer incoming phone calls, determine purpose of call and transfer call appropriately; take and deliver messages.
• Keep the reception, common areas, and conference rooms tidy and in professional appearance.
• Prepare meeting and training rooms as needed/requested.
• Produce daily internal newsletter and distribute to staff via email.
• Maintain employee directory.
• Monitor office supplies and order replacements as directed by Office Manager.
• Receive, sort, and distribute mail; Receive and process deliveries.
• Interact with visiting vendors.
• Draft correspondence, generate reports and other documents, copy, scan, and file documents.
• Provide ongoing customer service support; Handle basic inquiries.
• Set-up, prepare, and provide coordination for meetings, including food ordering and clean-up.
• Assist with stocking office kitchenette and keeping it tidy and ready for use.
• Oversee call max messages.
• Check Admin e-mails and forward as needed.
• Perform other administrative tasks as needed.

SUPERVISORY RESPONSIBILITIES

No direct supervisory responsibilities.

JOB REQUIREMENTS

• Exceptional ability to create a welcoming environment.
• Experience in answering and screening calls with utmost professionalism.
• Ability to observe business etiquette and maintain a professional appearance.
• Solid knowledge of Microsoft Office (Word, Excel, Outlook, etc.).
• Working knowledge and ability to operate all standard office and copy center equipment.
• Excellent oral and written communication skills; Exceptional organizational skills.
• A take charge attitude and a reliable self-starter.
• Capacity to work in a fast-paced, unpredictable environment.
• Known as a fun lover versus fun hater.
• A common-sense approach when solving problems.
• Good work history which includes longevity at previous employment.
• Must be flexible.
• Must be able to work well with a diverse group of people and individuals.
• Must be able to effectively follow through; Must be able to carry out multiple projects simultaneously.
• Regular and consistent attendance.

High School diploma or equivalent; 2-3 years of successful experience in a similar role; strong working knowledge of office procedures; ability to effectively use and maintain office equipment.

Nice to Have: Associates degree.

• Do the Right Thing. Act Ethically. We are responsible for our words, our actions and our results.

• Build Relationships for Life. At Work. At Home. In the Community.

• Solve It. Deliver results through innovation, creative thinking, and problem solving.

• Have Fun. Perform at Your Best. Celebrate Successes.