Job Description
Deffenbaugh Homes is a luxury residential construction company specializing in custom, high-end homes and thoughtfully designed developments. We are seeking a highly organized Administrative Assistant to support our land development and construction operations. This role is essential in keeping projects moving forward by managing documentation, coordinating software systems, and ensuring team accountability across multiple projects.
The ideal candidate is proactive, self-motivated, detail-oriented, and comfortable working in a fast-paced, professional construction environment where precision and follow-through matter.
Key Responsibilities
Land Development & Construction Support
Assist with land development documentation, including permits, approvals, applications, and compliance records
Organize and maintain digital and physical project files
Track deadlines related to development, inspections, and submissions
Support coordination with municipalities, consultants, and internal teams
Project & Software Coordination
Manage and maintain company project-management and construction software to ensure tasks, timelines, and responsibilities are up to date
Monitor project workflows and follow up with team members to keep items on track
Assist in setting up projects, updating schedules, and maintaining accurate records across systems
Help improve internal processes to support efficiency and accountability
Administrative & Office Support
Manage calendars, meetings, and internal communications
Prepare correspondence, reports, and project documentation
Serve as a point of contact needed
Handle confidential information with professionalism and discretion
Qualifications
Previous experience in an administrative, project coordination, or office management role
Strong organizational skills with exceptional attention to detail
Ability to manage multiple projects and deadlines simultaneously
Comfortable working with digital tools, software systems, and cloud-based platforms
Excellent communication skills and professional demeanor
Self-starter with strong follow-through and problem-solving ability
Preferred Experience
Background in construction, real estate development, architecture, or engineering
Experience with project-management or construction software (e.g., Buildertrend, Procore, CoConstruct, or similar)
Familiarity with permitting, land development, or municipal processes
Why Join Us
Work with a respected luxury home builder on high-caliber projects
Play a key role in shaping organized, efficient operations
Collaborative team environment with room for growth
Benefits
- Competitive Wage
- Paid health insurance
- Profit Sharing
- 401k Match
- More!