Job Description
Where Construction Meets Coordination: Your Next Role Starts Here
Full-Time | In-Office
We are a growing construction and development company looking for a highly organized and proactive Administrative Coordinator. This role supports our leadership team, manages schedules and office operations, and keeps projects moving with accuracy, urgency, and professionalism. If you're someone who takes initiative, solves problems quickly, and keeps everything (and everyone) on track — this job is for you.
Key Responsibilities
Administrative & Executive Support
Manage calendars and schedules for all staff; coordinate meetings, jobsite visits, and internal workflows.
Assist leadership with daily priorities, follow-up tasks, and communication.
Prepare correspondence, reports, project documents, and meeting materials.
Project & Office Coordination
Collect and review weekly timecards for payroll submission.
Assist with invoice intake, coding, and coordination with accounting.
Help maintain project schedules, track outstanding items, and communicate updates.
Maintain organized digital files, templates, and project documentation.
Coordinate subcontractor onboarding requirements (COIs, W-9s, etc.).
Support selections, vendor communication, and tracking approvals.
Team & Task Management
Follow up with staff, subcontractors, and vendors to ensure tasks and documentation are completed on time.
Step in wherever needed — problem-solving, organizing, and keeping operations efficient.
Serve as a friendly, professional point of contact for clients, vendors, and trade partners.
Qualifications
Experience in construction administration, executive support, or office coordination preferred.
Strong organizational, scheduling, and multitasking skills.
High computer proficiency — Microsoft Office, digital filing, project management tools, and quick learning of new software.
Experience with timecards, scheduling, and invoice processing is a strong plus.
Excellent written and verbal communication skills.
Proactive, dependable, and confident in taking initiative.
Detail-driven with strong follow-through.
Positive, solution-focused, team-oriented attitude.
Benefits
At Premiere Builders, Inc., we value our employees and offer a competitive benefits package. As an Administrative Coordinator, you will have opportunities for professional growth and development within our company.
About Premiere Builders, Inc.
Premiere Builders, Inc. is a leading construction company based in Harrisburg, SD. With over 20 years of industry experience, we specialize in commercial and residential construction projects. Our team is committed to high-quality workmanship, exceptional client communication, and delivering successful projects from start to finish. We take pride in our reputation for excellence and strive to exceed expectations on every job.