Business Manager

Position Summary:

The Business Manager will oversee all fiscal-related matters to ensure that Divine Mercy Pastorate is compliant with all Church, state, and federal regulations by managing and maintaining accurate books, accounts payable and receivable, grant funding allocations, reconciliations and other various accounting tasks.

The Business Manager will serve as an active member of the pastorate leadership team, which meets weekly. Responsibilities will include advising the Pastor on investments and budgeting, working to be the best steward of the funds entrusted to the Pastorate. The Business Manager serves as the human resources practitioner for the pastorate, responsible for supervising the administrative/finance team, resourcing team leaders and ensuring compliance with Diocesan policies.

Essential Duties and Responsibilities:

Supervise accounts receivable and accounts payable activities as follows:

• Supervise accountants with day to day activities.
• Ensure best practices for Internal Controls.
• Manage restricted donations and pass-through contributions.
• Ensure all payables have sufficient documentation.
• Ensure all payables follow Diocesan guidelines and policies for financial accountability.
• Process shared expense reports where applicable.
• Maintain an accounting file according to the Diocesan Record Retention Policy.

Supervise financial reporting as follows:

• Review bank accounts monthly.
• Prepare monthly financial reports for the Pastor and lead Finance Council meetings.
• Create an annual budget for the Pastor and finance council to approve prior to the fiscal year end.
• Review and approve Diocesan annual report information on a timely basis.
• Review quarterly 941’s, Year-end W2’s and W3 in a timely fashion.

Personnel:

• Assists the Pastor in all areas of hiring, onboarding, staff retention, annual evaluations, and personnel decision-making.
• Review and maintain the Employee Handbook.
• Review payroll, ensuring accurate data entry, processing and compliance with the employee handbook policies.
• Trains new employees on operational details, while articulating the vision of the diocese and Pastorate.
• Maintains personnel files according to the Diocesan Record Retention Policy.

Administration:

• Must be able to articulate the vision of the diocese and the Divine Mercy Pastorate.
• Prepares annual Safe Environment Audit to document staff and volunteer compliance with the Diocesan Safe Environment Policy.
• Lead Finance Councils and Committee meetings as assigned.
• Must commit to ongoing participation in training and continuing education provided by the Diocese and externally as well.

Essential Qualifications:

Primary:

• Willingness and ability to effectively make known the Catholic Church’s teachings and the Bishop’s Diocesan Vision through the varied ministry activities expected of this position.
• Maintain a respectful and open dialogue with the Pastor. Being available to assist him in areas of leadership, problem-solving, and planning.
• Willingness and ability to act as a personal witness to the Catholic faith by living both one’s professional and personal life in accordance with the doctrines and moral teachings of the Roman Catholic Church.
• Strong leadership skills that are practical and applicable in the work setting.
• Strong computer skills; ability to learn new platforms and softwares.
• Ability to analyze current procedures and make improvements as necessary.
• Creates and coordinates work schedules for key hourly employees.
• Ability to create annual budgets with team leaders and directors with strong collaboration, proven method, rationale and consistent follow through.