Job Description
Position Close: Open until filled
Position: Business Manager
Classification: Salaried – Exempt
Reports To: Executive Director and SPBHS Board of Directors
Salary Range: $73,800–$97,000 annually, depending on education, qualifications, and relevant experience.
GENERAL SUMMARY
The Business Manager is responsible for overseeing the financial and business operations of Southern Plains Behavioral Health Services (SPBHS). This position oversees accounting, payroll, budgeting, billing, grants, contracts, purchasing, administrative staff, and office operations. The Business Manager works closely with the Executive Director to ensure the agency operates efficiently, meets its financial obligations, and maintains financial stability and sustainability.
ESSENTIAL JOB FUNCTIONS
A. Financial Management and Accounting
- Oversee all financial activities of the agency in coordination with the Executive Director.
- Maintain accurate financial records, reconcile bank statements, and monitor accounts payable and receivable.
- Prepare monthly financial statements, annual budgets, financial reports, audit materials, and required cost reports.
- Process biweekly payroll and ensure employees are paid accurately and on time.
- Pay vendor accounts and agency bills in a timely manner.
- Monitor agency income and expenses, manage expenditures, and identify opportunities to improve financial performance and profitability.
- Assist with financial planning, purchasing, and budgeting.
B. Billing, Grants, and Contracts
- Oversee Medicaid, insurance, contract, and other third-party billing processes.
- Manage and track state funding and grants, including budgets, expenditures, deadlines, and required reports.
- Ensure grant and contract funds are properly managed and spent according to funding requirements.
- Read, understand, and ensure compliance with all contracts obtained by SPBHS.
- Maintain knowledge of applicable federal and state regulations, funding requirements, and agency policies.
C. Human Resources and Staff Supervision
- Supervise administrative support staff and billing staff, providing direction, guidance, and oversight.
- Administer payroll records, employee compensation, benefits, and performance management systems.
- Assist employees with questions regarding payroll, benefits, and work-related concerns.
- Work with the Executive Director on staffing needs, employee concerns, and personnel matters.
D. Office and Agency Operations
Oversee office operations of SPBHS outlying offices in Mission, White River, and Gregory.
- Monitor office staffing, supplies, equipment, and operational needs to ensure all locations function efficiently.
- Oversee the care, maintenance, and upkeep of agency technology, vehicles, buildings, and grounds.
- Coordinate purchasing, equipment, and maintenance needs across agency locations.
- Communicate with board members, communities, government agencies, and state agencies as requested by the Executive Director.
E. Board Responsibilities and Other Duties
Attend SPBHS Board of Directors meetings, present financial statements, and take meeting minutes.
- Make financial and operational decisions within established Board policies, applicable laws, and the direction of the Executive Director.
- Perform other duties as assigned by the Executive Director.
EDUCATION AND EXPERIENCE
- Bachelor's Degree in Business, Finance, Accounting, or a related field required.
- Five (5) years of proven business or financial management experience preferred.
- Strong organizational, communication, leadership, and financial management skills.
- Experience with QuickBooks, payroll processing, budgeting, and financial reporting strongly preferred.
- Knowledge of grants, state funding, Medicaid billing, and contract management preferred.
ADDITIONAL RESPONSIBILITY
The Business Manager is expected to maintain a thorough understanding of all financial, contractual, and funding obligations of SPBHS. This position requires accuracy, confidentiality, accountability, and responsible decision-making to ensure the agency remains financially stable, operates efficiently, and meets its organizational goals.