Job Description
This is a full-time in-person position located in Flandreau, South Dakota
POSITION SUMMARY:
Under the direction of the CCDF Administrator, the CCDF Assistant will help support the Tribe’s grant/plan and application activities.
JOB DESCRIPTION:
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
• Assist in identifying long and short-term program goals and recommend changes to improve service delivery for families/community needs for childcare and development.
• Assist in securing childcare funding to ensure tribal/native families have equal access to high-quality childcare.
• Assist in determining feasibility of program initiatives and projects.
• Assist in completion of application for the triennial Tribal CCDF Plan, including- child count, Sliding Fee Scale, childcare provider payment rates and CCDF Triennial Plan. Submit completed plan by required date.
• Assist in writing amendments to the plan to better serve families and childcare providers.
• Assist in the annual year-end ACF-700 Data Report of families/children and childcare providers. Keeping all necessary documents that verify the report data.
• Attend monthly meetings that are offered by the Office of Child Care that pertain to plan development, early childhood education, health and safety in childcare.
• Attend meetings with Tribal programs, State and Federal agencies that serve families and children.
• Assist in maintaining communication with other tribal departments, federal, state agencies, and private organizations that serve children and families.
• Ensure all requisitions are correct and invoice documents are attached for quick payment to childcare providers and other vendors.
• Provide monthly reviews of random childcare client files to guard against mistakes or fraud.
• Update parent and childcare providers' guidebooks that need revision of policies and procedures.
• Manage calendar dates such as, Notice of Grant Awards, CCDF Plan submission and deadlines for grant extension, expenditures and liquidation.
• Other duties that may occur
MINIMUM QUALIFICATIONS:
All positions require a minimum of a criminal background check to a maximum of an adjudicated P.L. 101-630 character and criminal background check.
• Good communication skills with families, childcare providers, Tribal departments and CCDF Federal and Regional staff.
• Prior grant work experience and at least 3 years with a Tribal or Government program.
• Must have a high school diploma or GED, some college or Vo-tech classes related to business management.
• Must know and learn polices and procedures in working with the Tribal CCDF Program.
• Must be able to work with the public, tribal staff, and agency partners in a professional manner.
• Must be able to establish and maintain professional relationships with individuals with varying social and cultural backgrounds and with co-workers at all levels.
• Must be able to communicate verbally and in writing.
• Must be discreet, this position will work with and have access to confidential client information. Must understand the confidentiality of client and provider files.
• Must have a driver’s license.