Job Description
Job ID: 32711
Agency: Unified Judicial System, Sixth Judicial Circuit
Location: Pierre, SD
Salary: $21.63 per hour
Closing date: Open until filled
For more information on the Unified Judicial System, please visit http://ujs.sd.gov .
The Unified Judicial System (UJS) is dedicated to providing a fair, impartial, and accessible court system that upholds the rule of law and is worthy of the public's trust and confidence. Our vision is justice for all.
Our employees are our most valuable resource and crucial to accomplishing our mission. We seek talented and motivated individuals to be the face of the court system and help ensure that the Court and all the people that come before it receives the highest level of service. Our dedicated staff work to enhance community safety and ensure victims' rights while treating all individuals with dignity and respect.
The UJS offers a comprehensive benefits package consisting of 11-13 paid holidays every year, extensive sick and vacation leave, paid family leave, military training leave, health and flexible benefits, regular working hours, continuing education opportunities, retirement benefits, a great working environment, and more.
Position Purpose:
Provides administrative support for a Circuit Court Administrator, Judges, and other court personnel assigned to a circuit court district by explaining circuit procedures, processing vouchers to pay bills, processing and updating personnel forms and records, ordering and distributing office supplies, scheduling trials and hearings, and managing a wide variety of daily duties to assist with accomplishment of administrative work of the circuit. Duties may include:
- Processing bills from other state agencies as well as regular invoices for telephones, supplies, maintenance contracts, etc.; and circuit employees' vouchers to ensure timely payments and reimbursements and compliance with fiscal procedural guidelines.
- Scheduling hearings and trials for Circuit Court Judges, Magistrate Judges, and Court Reporters by arranging court calendars and reserving courtrooms.
- Ordering supplies for the offices in the circuit, including office supplies, printed materials, office equipment and furniture, judicial robes, postage, etc., to make sure all have adequate supplies to operate effectively.
- Providing personnel assistance to circuit staff on behalf of the Circuit Court Administrator by monitoring and processing personnel forms including retirement and insurance forms, providing new hire orientation, and explaining employment procedure.
- Assisting circuit staff by performing daily duties to support operations throughout the circuit.
- Performing other work as assigned.
Minimum Qualifications:
Graduation from high school or possession of a GED certificate. Two years of clerical experience as an administrative secretary or legal secretary; or an equivalent combination of related education and experience. Post high school education including secretarial, computer, and transcription training is desirable.
Successful completion of a criminal background investigation is required for employment.
Knowledge, Skills and Abilities:
Knowledge of:
- English, grammar, and punctuation;
- personnel procedures, practices, and forms;
- UJS procedures and practices;
- legal practices and terminology;
- accepted recordkeeping techniques;
- Microsoft Office applications including Word, Excel, and Outlook;
- basic bookkeeping practices and terminology.
Skill in:
- typing or keyboarding at a highly proficient level;
- time management;
- customer service.
Ability to:
- interact courteously and effectively with coworkers, supervisors, and the public;
- communicate effectively both orally and in writing;
- review and organize numbers and data;
- copy, compare, and summarize data from a variety of sources;
- organize and prioritize work;
- follow instructions.
The State of South Dakota, Unified Judicial System does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The Unified Judicial System as an employer will be using E-Verify to complete employment eligibility verification upon hire.
You may view our benefits information at https://ujs.sd.gov/media/gbtinrye/come_work_for_us.pdf .
Apply at: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=291
Unified Judicial System
500 East Capitol Avenue
Pierre, SD 57501-5070
Phone: 605.773.4884
"An Equal Opportunity Employer"
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