Compliance Coordinator

Job Description

Position Summary:

The Compliance Coordinator is responsible for Compliance Director support and assistance for the review of site compliance activity and required reporting to relevant regulatory and investor agencies related to the company’s affordable housing projects within the portfolio and contracts. This position will spend 50% of their time in a corporate setting working with the Compliance Director and 50% of their time on site at the properties preparing for inspections and inspection prep work, lease-ups, and routine tasks.

ESSENTIAL DUTIES AND RESPONSIBLITLIES

• Oversee and implement the training necessary to be compliant with the property program regulations for the site staff.
• Explain, train, and enforce company compliance policies and guidelines.
• Daily use of Yardi to input resident information.
• Oversee completion of file audits with housing authorities and correct any issues of non-compliance in a timely manner.
• Coordinate completion of Physical Property Inspections with housing authorities and correct any issues of non-compliance in a timely manner.
• Complete property rent increase submissions to SDHDA and implementation of rent increases at the property.
• Review and approve weekly manager’s AMI Unit Mix Spreadsheets for the properties.
• Remain knowledgeable of current application of compliance rules and regulations.
• Accurately & timely approve annual recertifications as required by HUD, LIHTC, HOME, etc.
• Demonstrate a clear understanding and accurate use of Yardi software, assisting site with basic Yardi problem solving applications.
• Coordinate that the proper information is available at site locations and dictated by property program requirements, i.e. HUD posting notices, etc.
• Review and approve the resident file documentations and certification packets to ensure correct documentation completion and that filing requirements are met.
• Coordinate monthly, quarterly and yearly reporting to owner, investors and SDHDA.
• Monitor and approve reports to local housing authority on Section 8 Voucher payments.
• Monitor and report income and rent limit changes to staff.
• Respond to all emails and phone messages in a timely manner
• Organize monthly/quarterly management meetings.
• Approve updated compliance forms and complete the implementation.
• Organize and conduct regular Compliance meetings with Affordable Managers.
• Carry out responsibilities in accordance with the organization’s policies and applicable laws.
• Responsibilities include approval processes, planning, assigning, directing work, and resolving problems for managers within our affordable portfolio.
• Performs other duties as assigned.

JOB REQUIREMENTS

• Demonstrated strategic thinking skills.
• Excellent oral and written communication skills.
• Analytical capability and methodical approach to presenting and interpreting data.
• Experience with HOME, HUD, LIHTC, Project Based Section 8, Section 236
• Active member of the community.
• Desire to network and get involved.
• Warm, friendly and service-oriented philosophy.
• High degree of flexibility and tolerance for change.
• Ability to train, develop, and mentor personnel.
• Computer literate.
• Excellent organizational and follow-through skills.
• Ability to carry out multi-task projects.
• Ability to work well with diverse groups or individuals.

EDUCATION and/or EXPERIENCE

Associate degree preferred in related field; and/or 5 years of equivalent experience in Affordable Housing Compliance. A Certified Occupancy Specialist and Tax Credit Specialist certification or equivalent is preferred.