Job Description
Join Us in Shaping the Future of Van Buskirk Companies as a Construction Administrative Assistant!
Are you highly organized, detail-oriented, and excited to support construction projects from start to finish? Van Buskirk Companies is hiring a Construction Administrative Assistant to join our team! We value teamwork, integrity and innovation. You’ll play a key role in supporting construction and land development – ensuring everything runs smoothly behind the scenes. This is a great opportunity to grow your skills in a collaborative and dynamic team environment.
This position supports three departments: Commercial Construction, Residential Homes Construction, and Land Development.
What You'll Do:
As a Construction Administrative Assistant, you’ll provide essential administrative and coordination support to our project teams. You’ll use software programs like Procore, Buildertrend, Sage, and Insightly to manage records, generate reports, and supporting day-to-day operations.
- Use Procore to create, manage, and close-out commercial construction project documents and workflows.
Use Buildertrend to document and track residential construction projects and activity.
Use Sage financial software for budgeting and project cost tracking in land development.
Utilize Insightly CRM software to track sales opportunities and manage the sales pipeline.
Request, collect, and manage subcontractor/vendor documentation including COI’s, lien waivers, and W-9s.
Maintain subcontractor and vendor databases.
Prepare and distribute project status reports for internal and external use.
Conduct audits for documentation compliance, submission timelines, and record accuracy.
Prepare purchase agreements, deeds, and sales-related documents.
Provide administrative and organizational support to ensure smooth daily operations.
Provide front desk coverage when needed (answer phones, greet visitors, etc.).
Perform general clerical tasks: routing documents, filing, photocopying, and scanning.
What We're Looking For:
High school diploma or GED required.
1+ year of administrative or construction-related experience, or a combination of education and experience.
Experience with Procore, Buildertrend, Sage, Insightly, and Bluebeam highly preferred.
Proficient with Microsoft Office (Outlook, Word, Excel, Teams) and Adobe Acrobat.
Familiarity with construction terminology and OSHA regulations preferred, but not required.
Strong data entry and report writing skills, with the ability to quickly learn and apply new systems, software, and technology.
Highly organized, detail-oriented, and able to manage multiple priorities and meet deadlines in a fast-paced environment.
Proactive and resourceful – anticipates needs, solves problems, and identify efficiencies.
Adaptable, dependable, receptive to direction and feedback.
Strong communicator who works well independently and within a team.
Maintains confidentiality and demonstrates professionalism in all interactions.
Committed to delivering excellent, customer-focused service.
What We Offer:
Daytime hours with no nights or weekends, ideal for those who value work-life balance.
Competitive wages with potential for performance-based annual pay increases.
Full benefits including Medical, Dental, Vision, Flexible Spending Account, and Employee Assistant Program.
401(k) Retirement Plan and Safe Harbor Company Match.
Short-Term Disability and Voluntary Life and AD&D insurance plans.
Time Off and Leave programs include PTO, Holidays, Bereavement, FMLA, and more.
Supportive and inclusive work environment.
Who We Are:
Van Buskirk Companies (VBC) is a family-owned company that has continued to live up to its excellent reputation in the Sioux Falls community for over 50 years. Our vision is to “create an extraordinary real estate experience that builds dreams and develops community.” We are a leading full-service real estate and construction company known for our dedication to excellence, superior customer service, and commitment to employee growth and development.
Our Core Values:
- Integrity: We take pride in doing the right thing and build trust with each interaction.
- Teamwork: We value one another and our customers as partners and commit to shared success through positive communication, collaboration, and action.
- Innovation: We think creatively to develop unique solutions to complex challenges.
- Excellence: We continuously learn and grow our capabilities to bring our best work, every day!
- Community: We are united to make a positive impact and build strong relationships where we work and live.
Our Purpose: To provide businesses and families with a place to live, grow, work, and succeed!