Job Description
GENERAL STATEMENT OF DUTIES:
This position reports to the Finance Officer and assists in preparing and analyzing financial statements using accounting software for all City funds. Also assists the Finance Office Manager in reviewing and processing financial records and reports and other related work as required.
ESSENTIAL DUTIES:
- Oversees all accounting functions in the Finance Office.
- Directs and maintains controls over the City’s general and subsidiary ledgers and financial systems for accounts payable, accounts receivable, cash receipting, payroll, and budgeting.
- Prepares monthly bank reconciliation for all City funds.
- Maintains City investment records.
- Prepares financial statements for all City funds.
- Assists in preparation of year-end Comprehensive Annual Financial Report.
- Assists in responding to all auditing requirements. This includes but is not limited to overseeing annual audit process and interaction with external auditors, answering questions and concerns raised by any authorized person or group, complying with all grant receipts audit requirements.
- Assists Finance Office Manager in preparing payroll, cash disbursements, and cash receipting as needed.
- Prepares and maintains all City fixed assets and related depreciation schedules.
- Maintains insurance files for property, liability, and worker’s compensation.
- Maintains Special Assessment subsidiary ledger and works with other City Departments on accounting for special assessment projects.
- Maintains bonds payable subsidiary ledger.
- Preforms the duties of the Finance Officer in their absence.
- Attends City Council Meetings as needed.
- Assists in the supervision of all City elections.
- Assists with compiling financial information for the preparation of the annual City budget.
- Assists as needed in all aspects of Finance Office work, including utility customers.
EDUCATION AND EXPERIENCE:
Bachelor’s degree in accounting or related field. Minimum of three (3) years’ experience in governmental accounting is preferred or equivalent combination of education and experience.
KNOWLEDGE, SKILLS, AND ABILITIES
The following items are representative of the knowledge, skills, and abilities necessary for the proper performance of the functions of the position:
- Courteous and friendly personality with a willingness to assist City staff and the public.
- Deal effectively with the general public.
- Considerable knowledge of grammar, spelling, and punctuation.
- Strong interpersonal and communication skills, both verbally and in writing.
- Working knowledge of modern office practices and procedures.
- Skill in the operation of computers and office software, copiers, calculators, and other office equipment.
- Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
- Knowledge of Microsoft Office software to include Word, PowerPoint, and Access with an emphasis on Excel.
- Working knowledge of the principals of financial accounting and reporting.
- Ability to communicate both orally and in writing to work with varying knowledge levels of the users.
- Ability to organize, plan, and prioritize work without close supervision.
- Ability to perform complex accounting and computer functions.
SPECIAL REQUIREMENTS/QUALIFICATIONS
To perform this job successfully, an individual should have knowledge of accounting software.
EQUIPMENT USED
General office equipment such as copiers, fax machines, printers, computers, and phone systems.
WORKING CONDITIONS
While performing the duties of this job, the employee primarily works indoors. The noise level in the work environment is usually quiet to moderate on occasion.
BENEFITS
This position offers a competitive benefits package including health, dental, life, and retirement.
The City of Vermillion is a proud equal opportunity employer. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.