Are you an organized, people-focused professional who loves keeping leaders on track, building relationships, and making meaningful work happen behind the scenes? At LifeScape, your administrative expertise can help create life-changing opportunities for the children and adults we serve.
LifeScape is seeking a personable, detail-oriented Executive Assistant – Foundation to provide high-level administrative and operational support to our Foundation President and Foundation and Volunteer Services teams. This is more than an administrative role—it's an opportunity to be a trusted partner to executive leadership, connect with generous donors and community leaders, support our Foundation Board of Directors, and help advance the mission that makes LifeScape special.
In this dynamic position, you'll be at the center of the action, balancing competing priorities, coordinating meetings and special events, preparing executive communications and presentations, managing schedules and projects, and ensuring important details never fall through the cracks. You'll also help cultivate meaningful donor relationships through thoughtful communication and personalized expressions of gratitude. Whether you're collaborating with senior leaders, coordinating Board activities, or speaking with a donor who has a question, your professionalism, warmth, and attention to detail will make a lasting impression.
What You'll Do
- Keep Leadership Moving Forward: Manage complex calendars, coordinate meetings and travel, prepare agendas, organize materials, and anticipate needs to help leadership make the most of every day.
- Build Meaningful Relationships: Communicate with donors, community partners, Foundation Board members, executive leaders, and colleagues with professionalism, warmth, and discretion.
- Support Fundraising and Philanthropy: Assist with donor correspondence, gift entry, fundraising campaigns, estate tracking, thank-you communications, and special events that help advance LifeScape's mission.
- Bring Projects to Life: Prepare reports, presentations, correspondence, and research; coordinate logistics; and help keep projects, deadlines, and priorities on track.
- Support the Foundation Board: Coordinate Board and committee meetings, prepare and distribute materials, record meeting minutes, maintain records, and follow up on action items.
- Keep Operations Running Smoothly: Monitor expenses, process purchasing needs, maintain office resources, support timekeeping, and assist with project management and donor database systems.
- Make Things Better: Identify opportunities to improve processes, strengthen communication, and help the Foundation and Volunteer Services teams work more efficiently.
What You'll Bring
- At least five years of executive secretarial or administrative experience; Board support and fundraising experience preferred
- Associate degree in secretarial science or bachelor's degree in English, business, communications, or a related field preferred
- Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, mail merges, and presentations
- Excellent organizational, time-management, communication, and customer service skills
- A friendly, diplomatic, detail-oriented approach, with sound judgment, discretion, and the ability to manage multiple priorities
- Ability to learn and use software such as Raiser’s Edge, Bloomerang, and ClickUp
Why LifeScape?
At LifeScape, our mission is at the heart of everything we do. Through healthcare, education, and support services, we help children and adults with disabilities and complex needs reach their greatest potential. The Foundation plays an essential role in making that mission possible by connecting generosity with meaningful impact.
As the Executive Assistant – Foundation, you'll have the opportunity to build relationships, support purposeful leadership, and contribute to work that changes lives. If you're someone who anticipates needs, brings people together, and finds satisfaction in making every detail count, this is your opportunity to turn your administrative strengths into something truly meaningful.
Bring your talent, warmth, and organizational expertise to LifeScape. Apply today and help make a lasting difference!