Executive Assistant

Job Description

Position Summary

The Executive Assistant provides direct support to the CEO and plays a key role in executive coordination, board administration, and advocacy support. This individual manages the CEO’s calendar, prepares meeting materials, assists with communications, and ensures timely follow-up on strategic priorities. The role also supports advocacy initiatives and maintains discretion with sensitive information.

Key Responsibilities

• Manage CEO’s calendar, scheduling, and correspondence.
• Coordinate logistics for board meetings, retreats, executive sessions, and committee meetings including minutes and materials.
• Support the CEO in advocacy work—tracking legislation, assisting with research, and preparing talking points.
• Prepare presentations, reports, and follow-up communications as directed.
• Maintain organization of digital and physical executive files.
• Coordinate with staff leadership to ensure alignment on priorities and communication.
• Provide general administrative support for CEO projects, grants, and special initiatives.
  

Qualifications

• 3–5 years of experience providing executive-level support.
• Strong writing, organizational, and time-management skills.
• Proficiency in Microsoft Office Workspace.
• Experience preparing board materials, minutes, and correspondence.
• Ability to maintain confidentiality and handle sensitive issues with professionalism.
• Strong attention to detail and proactive communication skills.
• A creative and witty communicator who enjoys storytelling, visual consistency, and keeping
  materials on-brand.

• Comfortable with basic design and layout in platforms like Canva or Adobe Creative Suite

  Benefits:

• SafeHarbor 401k with 4% Company Match
  • Eligible after 1000hrs