Job Description
Executive Assistant – C-SUITE NETWORK™
Location: Sioux Falls, SD (Hybrid/Onsite as required)
About the Role
We are a rapidly growing executive membership organization serving leaders from highly successful companies. We are seeking a polished, proactive Executive Assistant who thrives in a fast-paced, high-touch environment and takes pride in delivering exceptional service.
This role is a true executive partner—anticipating needs, managing complexity, and keeping the executive team focused on what matters most. Attention to detail, discretion, and a service-oriented mindset are non-negotiable.
Every day is different. You will handle confidential and time-sensitive information, manage shifting priorities, and serve as a trusted point of coordination across internal teams, members, vendors, and leadership.
Key Responsibilities
Executive & Administrative Support
- Provide high-level administrative support to the executive team, including extensive calendar management, meeting coordination, and preparation of materials
- Act as a gatekeeper—prioritizing requests, managing competing deadlines, and ensuring efficient use of executive time
- Draft, proofread, and format correspondence, documents, presentations, and reports with exceptional attention to detail
- Maintain strict confidentiality and exercise sound judgment when handling sensitive information
- Ability to take the lead on projects for Chairman & Founder to relieve them of the administrative details
Scheduling, Travel & Expenses
- Coordinate complex scheduling, meetings, and conference calls across time zones
- Book and actively manage domestic and international travel, including itineraries, changes, and contingencies
- Prepare and submit expense reports; track expenses and support budget awareness
Systems, Tools & Process Improvement
- Maintain and update internal databases and CRM systems (e.g., High Level) to ensure accuracy and usability
- Research, evaluate, and help implement new tools, software, and workflows
Events & Member Experience
- Coordinate logistics for internal meetings, executive sessions, and external events
- Support event preparation, communications, materials, and follow-up
- Help ensure seamless, high-touch experience for members and external stakeholders
Coordination & Communication
- Manage relationships with vendors, partners, and service providers
- Maintain positive, professional relationships internally and externally
- Participate in team meetings, group calls, and brainstorming sessions
- Support cross-functional collaboration and special initiatives
Special Projects
- Take ownership of special projects as assigned, often requiring independent problem-solving and follow-through
- Oversee owner’s office building and related tasks with maintaining the building
- Provide personal assistance to Chairman & Founder as related to errands, tasks, etc.
What Success Looks Like
- Executives feel supported, prepared, and protected
- Schedules run smoothly and priorities stay aligned
- Processes continually improve rather than stagnate
- Members and partners experience professionalism, responsiveness, and confidence
- Details are handled before they become distractions
Job Requirements
What We’re Looking For
You are:
• Proactive, energetic, assertive and adaptable—comfortable with change and ambiguity
• Fast moving, responsive, and able to work with minimal supervision
• Exceptionally organized with strong prioritization and follow through
• Polished, professional, and trusted with confidential information
• A clear, confident communicator who builds rapport easily
You bring:
• 2+ years of experience as an Executive Assistant or Administrative Assistant supporting c-suite level executive leaders
• Strong verbal and written communication skills
• Impeccable grammar, formatting, and attention to detail
• Comfort working in a digital first environment with evolving tools and platforms, including AI tools
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, One Drive and SharePoint, LinkedIn
• Experience with Monday.com and CRM systems (High Level strongly preferred)
• Familiarity with web platforms, digital media formats, or social media is a plus
Preferred:
• Bachelor’s degree (BA or BS)
• Experience supporting executives in a fast paced, service oriented organization