Job Description
First Rate Excavate is seeking a reliable, detail-oriented Front Desk & Data Entry team member to serve as the first point of contact for visitors and callers while providing essential admin and data entry support to our office and field team.
Key Responsibilities
Front Desk & Reception
- Greet visitors, vendors, and job applicants in a professional, friendly, and safety-aware manner
- Answer and route incoming phone calls promptly and accurately
- Monitor and manage the main office email inbox and general inquiries
- Represent First Rate Excavate by creating a positive first impression
Administrative Support & Data Entry
- Perform accurate and timely numeric and alphanumeric data entry from multiple document sources
- Enter, verify, and update information within internal systems and databases
- Review documents for completeness and accuracy prior to data entry
- Maintain organized paper and digital filing systems to support data integrity
- Assist with preparing reports, forms, and internal documents
- Scan, copy, and organize job-related and field paperwork
- Assist with preparing and organizing daily job or field paperwork as needed
- Order office supplies and coordinate basic office needs
- Support managers and office staff with administrative tasks as assigned
What We’re Looking For
- Communicate effectively with field staff, vendors, and subcontractors regarding paperwork, schedules, and office needs
- Assist with incoming calls, administrative overflow, and internal company communications
- Accurately process high volumes of data with strong attention to detail and organization
- Manage multiple tasks, prioritize effectively, and adapt in a fast-paced construction environment
- Work independently while remaining flexible and willing to support team needs
Preferred Qualifications
- Must have a valid Driver’s License
- High school diploma or GED required
- Prior experience in data entry or a general office role preferred
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Experience with construction or enterprise software (such as Viewpoint) is a plus, but not required
- Hiring will be contingent upon passing a drug screen and Motor Vehicle Report (MVR)
What We Offer:
(Dependent upon employment status and eligibility requirements)
- Hiring Bonus
- 401(k) with Employer Match
- Employee-Owned (ESOP)
- Paid Time Off & Paid Holidays
- 100% Employer-Paid Health Insurance (after one year of employment)
- Dental & Vision Coverage
- Health Employee Assistance Program (EAP)
First Rate Excavate provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other protected status under applicable federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, promotion, compensation, and training.