High School Curriculum & Fine Arts Clerical - Class II - 1.0 FTE at Instructional Planning Center

Job Description

We want YOU here!

REQUIREMENTS

EDUCATION LEVEL:

High school diploma; one to two years' vocational training preferred.

EXPERIENCE DESIRED:

One to three years' experience in a similar position.

PHYSICAL REQUIREMENTS:

Constant hand-eye/mind-eye coordination, hearing; intermittent keyboarding, use of wrists, hands, fingers, speaking, typing, and writing. Frequent filing, sitting, standing, and walking.

OTHER REQUIREMENTS:

Demonstrated ability to work with people in a positive manner. Strong verbal and written communication skills. Excellent organizational skills, inventory experience, and accounting procedures experience. The ability to use a computer for word processing, spreadsheets, and databases. Excellent organization skills, attention to detail, and demonstrated customer service skills.

ESSENTIAL FUNCTIONS & DUTIES

1. Creates documents including correspondence, memos, brochures, spreadsheets, flyers, mailings, and agendas for meetings using District software.
2. Organizes and maintains an accurate record-keeping system.
3. Follows District guidelines for ordering materials, using the online purchase order system and p-card.
4. Processes purchase orders for curriculum materials - inputs and tracks purchase orders; unpacks and checks in materials received.
5. Processes curriculum materials and sends them out to appropriate departments or buildings.
6. Travels to the warehouse at Central Services to check in and distribute large orders of materials.
7. Maintains detailed excel spreadsheets for materials and orders.
8. Prepares basic reports about supplies and materials needed or on-hand, and collects fees needed to balance orders and accounts. Requests quotes for materials needed to be included when submitting purchase orders. Tracks the purchase order status as well as inventory receipt confirmation. Assists in preparing additional related reports as requested, deposits, and reconciling of accounts.
9. Maintains a calendar for coordinators and the fine arts calendar for the district.
10. Prepares, distributes, and responds to all forms of correspondence for department functions, coordinator-called meetings, and All-State competitive events.
11. Assists with procedures, reservations, and accounting for All-State Band, Orchestra, Choir, and music contests.
12. Organizes fourth-grade recorder distribution and instrument repairs by collaborating with instructors, collecting fees when needed, and tracking inventory.
13. Collaborates with principals and music staff on the construction of the fine arts calendar to avoid scheduling conflicts between schools.
14. Provides accurate and timely filing of documents and materials such as All-State results, waivers for the state, curriculum adoption orders, high school contracts, and fine arts rotational travel.
15. Assists coordinators and instructional coaches in logistical preparation for meetings and district in-service.
16. Assists with high school graduation ceremonies including set up, students seating, collaborating with registrars for statistics needed for newspaper, and creating accurate, printed programs for each high school.
17. Designs and assists in the publication of the high school course handbook.
18. Assists with a letter for high school registration for 8th-grade students.
19. Fills out and verifies PAFs for the Fine Arts Department staff and submits to Human Resources for approval.
20. Assists with the AP program - data summary, recognition, and payment of exams.
21. Maintains and updates information on the District website related to high school curriculum and fine arts.
22. Uses verbal and written communication skills to field questions related to high school and fine arts programs.
23. May serve as a receptionist at the front desk at IPC.
24. Performs other duties as assigned by the Coordinators.

View the complete job description here: High School Curriculum & Fine Arts Clerical

PAY INFORMATION

Class II, Level IX, starting at $20.45 per hour

Pay Day: Last working day of each month.

HOURS & FTE

Monday through Friday, 8:00am to 5:00pm with a 1-hour unpaid break

Summer Hours: Monday through Thursday, 7:00am to 5:30pm with a 30-minute unapdi break

1.0 FTE, 40 hours per week, 12 months

CALENDAR
2025-2026 12 Month Classified Staff Calendar

BENEFIT INFORMATION
Benefits (only for positions 20 hours per week or more)

CURRENT DISTRICT EMPLOYEES

All current District employees interested in applying must complete an application.

If you are currently a Clerical with the District, you must inform your current administrator in writing of your transfer request per the Clerical Working Agreement, Article 21.02.

Post-Offer Criminal Background Check Required
Relay Services for Deaf or Hard of Hearing: Dial 711, then the desired number

Share This Opportunity!

Use this link to share this opportunity: https://sf.schoolspring.com?jobid=5577591