Statement of Purpose:
The Human Resources Administrative Assistant provides administrative and clerical support to the Human Resources department while delivering excellent customer service to employees, applicants, and visitors. This position assists with onboarding new employees, coordinating interviews and candidate visits, maintaining employee records, and supporting daily office operations.
Essential Job Functions:
· Administrative Support
- Perform general office and clerical duties including filing, scanning, copying, answering phones, and managing correspondence
- Maintain organized and confidential employee files and HR records
- Assist with scheduling meetings, interviews, and department activities
- Support daily HR operations and special projects
· Recruitment & Interview Support
o Assist with coordinating the interview process for candidates
o Schedule interviews and communicate with applicants regarding appointments and next steps
o Help coordinate candidate on-site visits and provide a welcoming experience for applicants
o Prepare interview materials and assist with recruitment activities
· Employee Onboarding
o Assist with onboarding new employees and ensuring all required paperwork is completed
o Help coordinate orientation schedules and onboarding materials
o Support new employees with questions regarding onboarding processes and systems
· Customer Service
o Provide excellent customer service to employees, applicants, and visitors
o Respond professionally and courteously to inquiries in person, by phone, and electronically
o Maintain a positive and professional work environment
· Demonstrates the mission of the hospital is met by demonstrating the Core Values:
o Respectful-We value the unique talents, ideas, contributions, and circumstances of each individual.
o Engaged-We value being active, positive participants at work and in our communities.
o Available-We value providing local access to care for our communities while being present for each other.
o Competent-We value knowledge, people-centered, innovative, and technology driven teams.
o Helpful-We value always helping others with kindness and compassion.
Other Job Duties:
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Schedule meetings for HR Director when needed.