HVAC Project Manager

Job Description

At Midwestern Mechanical, every employee is an owner, thanks to our Employee Stock Ownership Plan (ESOP). This means when you work here, you're not just doing a job-you’re building your future. As an owner, you have a direct stake in the company's success, and you benefit as the company grows. We foster a team environment where everyone is committed and valued. If you want a workplace where your efforts are truly rewarded and your future is secure, Midwestern Mechanical is the place for you.

We are looking for talented people who value integrity, informed decision-making and collaboration. If you believe you are one of those talented people, and are interested in being considered for a career at Midwestern Mechanical , we invite you to apply today! Midwestern Mechanical is a Drug Free workplace. Pre-employment drug screens are required.

Position Summary:

The HVAC Project Manager is responsible for planning, coordinating, and overseeing all phases of HVAC construction projects from initiation through completion. This role will need to be available to support scheduling, tracking, and controlling field activities to ensure work is executed efficiently, and in alignment with project specifications. The HVAC Project Manager works closely with field teams, subcontractors, and internal employee-owners to maintain progress, resolve issues, and support successful project execution.

Core Job Functions:

• Oversee all phases of HVAC projects from initial planning through final completion.
• Review, analyze, and compare vendor and subcontractor quotes; clearly communicate key differences and provide informed recommendations to the Superintendent and Foreman.
• Develop project budgets, forecast costs, and monitor financial performance throughout the project lifecycle.
• Maintain and organize all project manuals, documentation, and records.
• Participate in project meetings, provide project updates, and address questions related to scope, progress, and technical details.
• Provide on-site oversight to monitor project progress and ensure quality control.
• Assist in managing all subcontractor activities, including scheduling, scope coordination, and processing change orders.
• Prepare and respond to written and verbal correspondence as required for project communication.
• Create, track, distribute, and manage Requests for Information (RFIs).
• Support management of the on-site project team to ensure alignment with contractual obligations and company operational standards.
• Review and approve subcontractor payment applications; issue and track purchase orders; verify delivered materials against purchase orders.
• Assist the Superintendent and Foreman with procurement planning to ensure timely delivery of materials and equipment.
• Build and maintain strong professional relationships with general contractors, subcontractors, suppliers, and the broader construction team.
• Manage change order processes using electronic systems and ensure accurate documentation.
• Communicate and coordinate effectively with subcontractors and suppliers throughout the project.
• Track, control, and report on project progress, identifying issues or delays as needed.
• Ensure timely completion of punch lists and outstanding closeout items.
• Support preparation and submission of all project closeout documentation per contract requirements.
• Assist in resolving budget deviations, scheduling conflicts, and other project challenges.
• Obtain, review, and process all project submittals while ensuring compliance with project specifications and procedures.

Required Skills/Abilities:

• Proficiency in computer operations, including Microsoft Excel, Word, Outlook, and Office 365; strong ability to organize and manage email communication efficiently.
• Excellent verbal and written communication skills, with the ability to interface professionally with field personnel, subcontractors, engineers, clients, and owners.
• Proven leadership abilities with demonstrated success in leading and supporting projects.
• Strong judgment and decision-making skills, with the ability to evaluate complex situations and determine effective solutions.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Comprehensive knowledge of construction project management, including scheduling, budgeting, and field coordination.
• High attention to detail, with the ability to identify, correct, and prevent errors.
• Collaborative team mindset, with the ability to build, motivate, and maintain a positive and high-performing team environment.
• Ability to work independently, demonstrating initiative and accountability.
• Strong customer service orientation, ensuring positive and professional interactions with clients and stakeholders.
• Valid driver’s license and the ability to operate a motor vehicle to travel to current and prospective job sites across the region.
• Willingness to travel overnight as required for corporate meetings, project follow-up, training, and industry conferences.

Physical Requirements:

• Ability to sit, stand, and walk for extended periods, including walking on uneven terrain, gravel, mud, or construction-grade surfaces. As well as the ability to climb stairs, ladders, or access elevated areas in a safe manner to perform site inspections.
• Lift, carry, or move up to 25 pounds occasionally (e.g., plans, small equipment, documents, samples).
• Adequate vision, including close vision, distance vision, color vision, and depth perception to review drawings, observe work quality, and conduct site assessments.
• Safely navigate construction environments and use hearing protection where required.
• Work in various weather conditions, including heat, cold, rain, snow, and wind during site visits.
• Wear required personal protective equipment (PPE) such as hard hats, safety glasses, high-visibility vests, work boots, hearing protection, and gloves.
• Ability to drive frequently, including to job sites across the region and occasionally for overnight travel.
• Bend, kneel, reach, and move around active construction areas to observe work or gather information.
• Manual dexterity sufficient for computer use, typing, handling documents, and using mobile devices.
  

Work Conditions:

The HVAC Project Mansager will primarily work in an office environment but will also conduct regular visits to active job sites. Site visits may involve exposure to a wide range of weather conditions, including extreme cold, heat, wind, rain, and snow. Job sites may also be impacted by water, mud, and other environmental factors.

This position may require working at elevated heights using approved safety equipment, as well as exposure to high-noise environments where hearing protection is required and provided. The Project Manager must be able to navigate active construction areas safely while adhering to all job site safety protocols.

Midwestern Mechanical is an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status.