Medical Senior Secretary

Job Description

PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE

Job ID: 35026
Agency: SD Developmental Center
Location:Redfield, SDSalary: $19.97-$23.49 Hourly, depending on qualifications
Pay Grade: F
Closing Date: 3/18/26

This is a Full-Time 40 Hours Weekly position with the SD Developmental Center. For more information on the SD Developmental Center, please visit https://dhs.sd.gov/en/south-dakota-developmental-center .

Summary:

The South Dakota Developmental Center is dedicated to enhancing the quality of life and community inclusion for people with intellectual and/or developmental disabilities through person-centered services. At SDDC we are comprised of a variety of positions that require differing skill and educational levels to ensure successful operations. SDDC is one of the Divisions of the Department of Human Services, which works together on the common goal of bettering the lives of South Dakotans.

SDDC strives to create an environment where people are inspired and challenged to create excellence, grow their skills, discover advancement opportunities, and are rewarded for their contributions. Join our team as we focus on helping our fellow human beings overcome adversity and reach their full potential. Our Benefits Include:

• 15 days/120 Hours of Vacation Leave
• 14 days/112 Hours of Sick Leave
• 11 Paid Holidays
• Employee health insurance includes plan with a $0 premium for employee-only coverage
• Flexible Benefits - Dental, Vision, Life Insurance, Critical Illness and more
• Paid Parental & Family Medical Leave
• 6% Fully Matched Retirement Plan
• Reduced Tuition for In-State Colleges/Universities
• Employee Wellness Program
• Continued Education/Training Opportunities

We have a full-time position working 40 hours per week that provides comprehensive administrative support to the SDDC Healthcare staff. This role is responsible for coordinating, scheduling, and tracking both on site and off site medical and specialty appointments. Key duties include maintaining and organizing medical records and electronic health records, distributing medical documentation as directed, and completing data entry tasks with accuracy and confidentiality. The position also manages appointment confirmations, follow ups, referrals, and provider recommendations to ensure continuity of care. Additional administrative tasks may be assigned as needed to support overall department operations.

Licenses and Certifications:

Must complete the South Dakota Medication Certification course. A licensed nurse may delegate the administration of medications authorized only to unlicensed assistive personnel who have a minimum of high school education or the equivalent and who are registered with the Board of Nursing.

The Ideal Candidate Will Have:

Knowledge :

• m edical terminology, English grammar, spelling, and punctuation.
• m odern office equipment, practices, and procedures.
• b asic bookkeeping methods.
• c omputer software applications including Word, Excel, and Outlook.

Skills :

• s cheduling client appointments, follow ups, referrals, recommendations, and procedures.
• c oordinating transportation and ensuring required documentation is prepared in advance.
• h elping coordinate client flow during high volume periods.
• m aintaining accurate medical calendars and appointment logs.
• m aintaining Medication Pass Certification and assisting with medication administration within scope.
• s upporting medication documentation and communication with nursing staff.
• h elping ensure compliance with medication policies and procedures.
• m aintaining organized medical records and ensuring timely distribution of medical information.
• a ssisting with audits, compliance documentation, and regulatory requirements.
• g athering, comparing, and summarizing data from a variety of sources.
• o perating a variety of office equipment.
• t yping accurately.

Abilities

• a ttend medical appointments as needed to assist with communication between providers and care teams, ensure accurate understanding and documentation of treatment plans, and support clients during appointments when appropriate.
• e nsure confidentiality and compliance with HIPAA.
• s erve as a liaison between medical providers, nursing, pharmacy, and program staff.
• c ommunicate information clearly and concisely.
• c omprehend written materials.
• establish and maintain effective working relationships with other employees and providers.

Additional Requirements: To be considered, please attach your resume.

This position is eligible for Veterans' Preference per ARSD 55:10:02:08.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here . This position is a member of Class A retirement under SDRS.

Must apply online: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=3LW
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"

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