Office Coordinator

Job Description

The Office Coordinator plays a vital role in ensuring the daily operations and environment of Embrace Church function smoothly and with excellence. This person will be the first point of contact for visitors and callers, assist with internal scheduling needs, and support the team by maintaining a welcoming, efficient, and organized environment.

Responsibilities

• Operations Support

  • Manage weekly offerings, including tracking deposits in the church database and transporting offerings to the bank, ensuring accuracy and confidentiality.

  • Manage employee files, including the confidential and sensitive information for all staff.

  • Assist with new hire documentation by printing and organizing new hire checklists and preparing other necessary paperwork.

  • Assist with general employee inquiries and provide support to the needs of current staff members.

• Front Desk & Hospitality

  • Own and manage communication (incoming phone calls, emails, mail), ensuring follow-up and accurate messages.

  • Warmly greet and professionally assist guests and visitors during all weekday office hours

  • Manage incoming and outgoing mail and packages

  • Prepare and send letters, emails, and other correspondence as needed

• Scheduling & Communication

  • Coordinate and schedule internal and external meetings, rooms, and necessary production support

  • Arrange cleaning services and other facility-related needs.

• Campus Support

  • Ensure the campus environment meets Embrace’s standards of excellence

  • Maintain an organized, professional looking office space and meeting areas

  • Assist staff with errands, deliveries, and administrative tasks

  • Support event set-up and tear-down, working closely with ministry teams

Personal Qualities

• A heart for serving others and making people feel welcome

• Highly organized and detail-oriented

• Strong communication and interpersonal skills

• Able to multitask and manage time well in a fast-paced environment

• Tech-savvy with basic office software skills (email, calendar systems, etc.)

• Team player with a flexible, can-do attitude

• An authentic follower of Christ that is pursuing the Lord with his/her heart, mind, and soul

• A life growing in all aspects of the fruit of the Spirit (love,  joy, peace, patience, kindness, goodness, faithfulness, gentleness, self-control)

• Involved in the heart and life of Embrace (events, activities, small group, etc)

Compensation & Benefits

Employment at Embrace includes a generous and competitive compensation and benefits package, including health, dental, vision and life insurance and a matching 403b program. Short-term & long-term disability benefits are also available. All employees also receive a generous PTO package, including 18 days of PTO for full-time employees, holiday pay, maternity/paternity leave and wellness benefits.