Office Coordinator

Job Description

Responsible for performing daily administrative support duties in our office, including back-up for Accounts Receivables, front desk communications, and inventory and equipment management.

DUTIES AND/ OR RESPONSIBILITIES:

• Answer incoming phone calls, greet visitors, and direct inquiries to the proper management, sales, or dispatch personnel.
• Sort, scan, and distribute incoming mail, courier packages, and freight deliveries.
• Monitor inventory levels and reorder office supplies, safety gear, and breakroom essentials. Maintain office equipment (copiers, printers, multi-line phones)
• Assist the accounting department in answering customer questions, taking payments and processing tickets.
• Handle daily cash or check payments from walk-in clients accurately and maintain clean financial records.
• Scan in paperwork for uploading and maintain spreadsheets

Knowledge, Skills and Abilities

• Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with construction management software (such as Viewpoint) or basic accounting software is strongly preferred.
• Strong organizational skills, attention to detail, ability to multitask in a fast-paced environment
• Valid driver’s license and ability to pass standard pre-employment screening if required.
• Ability to work independently and as a team.
• Ability to lift, push, pull or carry objects
• Ability to lift 25 pounds
• Ability to understand, follow and transmit written and oral instructions
• Ability to comply with all company policies, procedures and safety requirements

Education, Training and Experience

• High school diploma or GED required; associate or bachelor’s degree in business, administration, or a related field is a plus.
• 2+ years of administrative, office coordination, or front-desk experience—ideally within the construction, concrete, or building materials industry.

Work Context

• Work is performed in a standard climate-controlled office environment with moderate background noise from office equipment.

• The employee is frequently required to sit at a desk for extended periods, use a computer and keyboard, and communicate via phone or video.

BENEFITS:

1. Competitive Wages
2. Medical Insurance
3. Dental Insurance
4. Vision
5. 401(k) with company match
6. Paid Time Off

WORK LOCATION:

• On-site

SCHEDULE:

• Monday-Friday, 7:00 AM – 5:00 PM, 32- 45 hours per week, varies due to season and other office staff

• Ability to meet attendance schedule with dependability and consistency

AAP/EEO STATEMENT

Qualified applicants are considered without regard to race, color, religion, creed, ancestry, sex, sexual orientation, marital status, status concerning public assistance, familial status, age, national origin, disability, genetic information, veteran or other protected status.