Operational Services Clerical - Class IV - 1.0 FTE at Operational Services

Job Description

We want YOU here!

Be at the Heart of Operations - Join Sioux Falls School District's Operational Services Team!

Are you organized, detail-oriented, and ready to play a vital role in keeping a large school district running smoothly? The Sioux Falls School District is seeking a dynamic Operational Services Clerical professional to support the behind-the-scenes work that ensures our 40 facilities stay safe, efficient, and well-maintained. Join a collaborative team that oversees over 3.2 million square feet of space and nearly 500 acres of land, and help make a daily impact in a district that values precision, service, and excellence.

Learn more about the Operational Services team at: https://www.sf.k12.sd.us/page/operational-services

REQUIREMENTS

EDUCATION LEVEL:

Associate Degree or Post-Secondary Business/Office Training. Sioux Falls School District clerical experience may be considered in lieu of education requirement.

EXPERIENCE REQUIRED:

Three to five years

PHYSICAL REQUIREMENTS:

Constant hand-eye/mind-eye coordination, hearing; intermittent keyboarding, use of wrists, hands, fingers, speaking, typing and writing. Frequent filing, sitting, standing and walking.

OTHER REQUIREMENTS:

Excellent office management and organizational skills. Strong verbal and written communication skills. Demonstrated ability to work with people in a positive manner. Demonstrated proficiency with a computer, data input, word processing and spreadsheets

ESSENTIAL FUNCTIONS & DUTIES

1. Maintains and operates the District card reader ID card access system to include: card reader repairs at all locations, printing badges and access cards for all staff and mentors. Assigning, changing and deleting access levels based on District policy.
2. Orders repairs for card readers, elevators and coordinates pest control services.
3. Issues and tracks Contractor key/card access during construction projects.
4. Maintains District master key records. Issues outside and inside master keys to building administrators and Operational Services department staff.
5. Serves as District contact person between a school building and power company in the event of a power outage.
6. Serves as District contact person and coordinator for Xcel Energy for curtailment and start-up of electricity during peak control (demand) periods.
7. Administers the District garbage/waste/recycling contract.
8. Prepares and administers the custodial uniform contract, orders and distributes uniforms to Operational Services staff. Approves new uniform shoe purchases.
9. Processes invoices and contract pay requests verifying invoices match issued purchase orders and/or contracts.
10. Requests Operational services job postings, required Union notifications and process Department PAF's.
11. Maintains Operational Services District's equipment inventory.
12. Maintains department petty cash.
13. Prepares Department memos outlining general information, schedule modifications and summer and school start-up annual memos.
14. Process STC/Regents monthly billings.
15. Reviews organization of specification books prior to printing.
16. Schedules annual Operational Services walk-throughs with Building Administrators.
17. Performs other duties as assigned.

Shared:

1. Serves as receptionist. Schedules meetings and maintains Operational Service's Conference rooms.
2. Knows District policies and Operational Services procedures in order to provide correct information to employees and citizens.
3. Receives service/repair requests from all buildings, determines urgency and notifies appropriate department managers.
4. Monitors all Operational Services department absences and informs all staff of absence procedures. Receives daily calls from staff calling in sick, etc.
5. Time Clock System: Maintains and audits absence records, timesheets and OT on a daily, weekly, monthly basis for over 200 Operational Services staff. Work with staff to resolve missing punches and leave requests.
6. Audits and reconciles credit card statements for 30 employees in the Operational Services department.
7. Audits and processes all utility bills for all District facilities/sites. Makes contacts with utility companies regarding any discrepancies. Maintains annual utility records for all buildings.
8. Backup to processing invoices and contract pay requests verifying department purchases and/or services.
9. Works directly with vendors to resolve problems. Maintains records of Operational Services expenditures and gathers records data for budget preparation.
10. Orders supplies and maintains equipment necessary for Operational Services office operations and various Central Services Center operations.

View the complete job description here: Operational Services Clerical IV

PAY INFORMATION

Clerical Class IV- Level LX, starting at $25.60 per hour

View the complete salary schedule here: 2024-2025 Clerical Salary Schedule - 2025-2026 salary schedule coming soon!

Pay Day: Last working day of each month.

HOURS & FTE

Monday through Friday, 7:00 am to 3:30 pm with a 30-minute unpaid break

1.0 FTE, 40 hours per week, 12 months

CALENDAR
2024-2025 12 Month Classified Staff Calendar - 2025-2026 calendar coming soon!

BENEFIT INFORMATION
Benefits (only for positions 20 hours per week or more)

CURRENT DISTRICT EMPLOYEES

All current District employees interested in applying must complete an application.

Post-Offer Criminal Background Check Required
Relay Services for Deaf or Hard of Hearing: Dial 711, then the desired number

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