Job Description
Department: Out of School Time
Job Status: Full Time
Reports To: Out-of-School Time Operations Manager
Position Supervises: Youth Development Professionals and Assistant Youth Development Professionals
Work Schedule: Monday-Friday, approximately 9:30 AM – 6:00 PM
POSITION SUMMARY
The Site Coordinator plays a crucial role in ensuring the success of our out-of-school time program for elementary students. With a proactive and positive approach, the Site Coordinator oversees day-to-day operations, ensuring a safe, clean, and inviting environment that complies with all licensing standards. This role includes creating engaging schedules, developing lesson plans, and maintaining accurate student records, all while actively supervising students to ensure their safety and support their academic and social growth.
The Site Coordinator empowers Youth Development Professionals by identifying their strengths and opportunities, providing the appropriate guidance and support, and modeling positive, active, and engaged behavior. Recognizing and valuing diversity within the work environment is essential, as is the ability to foster an inclusive and enriching atmosphere for both staff and students. The Site Coordinator is dedicated to engaging with students through games, play, and conversation, helping to create an environment that promotes learning, growth, and positive behavior, all in alignment with the organization's mission and values.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
ESSENTIAL FUNCTIONS
Programming
Develop daily and weekly site schedule
Plan and facilitate a minimum of four lessons per month
Develop a lesson plan schedule, assign Youth Development Professionals to lesson plan, review lesson plans and provide feedback as necessary
Help students with personal hygiene, which may include diaper changes, toileting assistance, handwashing, etc.
Support students and implement consequences as identified in the organization’s policies and procedures and any written behavior plans
Purchase supplies required for activities, track expenditures and stay within allocated budget
Communicate with parents daily, including both positives and challenges
Educate parents on check-in and out process, enrollment process, etc.
Ensure safe transportation home for students, which may include completing van driver training and filling in to provide transportation via agency vehicle in the case of staff absence
Record-Keeping
Maintain site binders with necessary student information
Accurately record student attendance and communicate any changes in enrollment
Accurately maintain snack records and other required reporting
Supervisory
Plan and facilitate weekly site meetings
Review and approve Youth Development Professionals’ timeclocks
Complete annual reviews for Youth Development Professionals
Review weekly staff schedule
Report any staff absences to Out-of-School Time Operations Manager
Monitor staff levels to maintain appropriate staff to child ratios and immediately report any staffing issues to Out-of-School Time Operations Manager
Training
Working with the Director of Training and Compliance, track staff completion rates and follow up with all out-of-school time staff regarding expiring and past due trainings
Assist staff in registering for required trainings
General
Attend scheduled meetings and required trainings
Complete all trainings required by licensing and organization within identified timeframe
Report any safety, maintenance or equipment concerns as soon as possible
Maintain high level of confidentiality with sensitive information
Report any instances (or suspected instances) of child abuse and neglect to proper authorities
Responsible for other duties as assigned.
POSITIONS QUALIFICATIONS SKILLS & ABILITIES
Education and Experience: Four years of verifiable experience in the care and supervision of four or more school-aged children in a child care setting which children were not related to the individual providing care.
OR A valid Child Development Associate (CDA) credential, or a similar credential with emphasis in the care of school age children, and one year of verifiable experience caring for and supervising four or more school-aged children.
OR Two years of college coursework in the field of education with emphasis in the areas of preparing and implementing lesson plans, human growth and development, behavior management, interpersonal communication, art education, music education, physical education, and recreation and one year of verifiable experience caring for and supervising four or more school-aged children.
OR Bachelor’s Degree in education or human development.
Skills: Ability to establish and maintain working relationships with school administrators, personnel, students, parents and the public required. Excellent communication skills, both verbal and written required. Ability to make decisions quickly and independently and have appropriate discretion to know when guidance is needed required.
Licenses: Valid driver's license and reliable transportation.
PHYSICAL DEMANDS
- Ability to Stand, Walk, sit, manually manipulate, reach outward and above shoulders, speak, climb, crawl, squat, kneel, and bend on a daily basis
- Capability to Lift, carry, push or pull up to 50 lbs on a daily basis