Part-Time Administrative Assistant

Job Description

Reynolds Construction Management is seeking a Part-Time Administrative Assistant to join our team. We are looking for a highly organized, detail-oriented, and proactive individual. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys keeping operations running smoothly. As a key point of contact for both internal and external communications, the Part-Time Administrative Assistant will play an essential role in maintaining efficiency and professionalism in our day-to-day activities – on a flexible schedule that supports work-life balance.

Duties and Responsibilities:

• Provide general administrative support to staff and management

• Answer and direct phone calls, take messages, and handle correspondence

• Manage calendars, schedule appointments, and coordinate meetings

• Maintain and organize office files, both physical and digital

• Prepare and edit documents, reports, and presentations

• Handle data entry and update internal databases with accuracy

• Order office supplies and monitor inventory

• Assist with bookkeeping or invoice processing, if required

• Greet visitors and provide a welcoming office presence

• Perform other clerical tasks as needed to support daily operations

Required Skills and Abilities:

• Excellent verbal and written communication skills

• Strong organizational and time-management abilities

• High attention to detail and accuracy

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace

• Ability to handle confidential information with discretion

• Dependable, self-motivated, and able to work independently with minimal supervision

• Comfortable managing multiple tasks and prioritizing efficiently

• Professional demeanor and strong interpersonal skills

• Basic knowledge of office equipment (printers, copiers, scanners)

• Familiarity with data entry, filing systems, and recordkeeping practices

Education and Experience:

• High school diploma or equivalent required

• 1 year of experience in an administrative, clerical, or office support role preferred

• Experience with office software, filing systems, and administrative procedures

Work Environment:

• This is a part-time position, typically requiring 15–25 hours per week.

• Standard hours will fall within Monday–Friday, 9:00 a.m. – 2:00 p.m. with some flexibility depending on business needs.

• The role is based in a professional office setting with standard office equipment such as computers, printers, and phones.

• The employee may spend long periods sitting, typing, or working on a computer.

• Occasional lifting of light office materials (up to 20 lbs.) may be required.

• A collaborative, supportive work culture with opportunities for growth and development.

Travel Requirements:

• Minimal to no travel required for this position

• Occasional local errands or off-site tasks may be requested, depending on business needs (e.g., delivering documents, picking up supplies)

• Must have reliable transportation if local travel is needed

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer

• Ability to move about the office to access filing cabinets, office machinery, and supplies

• Must be able to lift up to 20 pounds occasionally (e.g., office supplies, files)

• Manual dexterity to operate standard office equipment such as computers, phones, copiers, and printers

• Visual acuity to read and produce accurate documents