Pastorate Business Manager

Job Description

Do you desire to use your administrative gifts to further the mission of the Church?

Our Lady of Grace Pastorate in Chamberlain, SD is seeking a Catholic missionary disciple to serve in the full-time role of Pastorate Business Manager. The Business Manager oversees the financial, administrative, and operational systems of Our Lady of Grace Pastorate to ensure full compliance with Church, state, and federal regulations. This includes managing accounting functions, budget planning, recordkeeping, and human resources. The Business Manager ensures that the pastorate maintains accurate documentation, meets diocesan policy requirements, and operates with integrity and transparency in all business matters.

Responsibilities include incorporating a personal expression of the Bishop’s vision of being a lifelong Catholic missionary disciple through God’s love, while advising the Pastor on financial decisions, maintaining essential HR compliance practices, and managing administrative workflows that support the Church's mission. The Business Manager ensures that all legal, procedural, and operational elements of employment are upheld. This role is essential for ensuring good stewardship of resources and supporting the day-to-day functioning of the pastorate.

Key Responsibilities

Financial Management

• Manage all accounting functions across the pastorate, including accounts payable and receivable, reconciliations, financial reporting, and grant tracking, ensuring compliance with Church, state, and federal regulations.
• Oversee budget development and financial planning in collaboration with the Pastor and Finance Councils; prepare quarterly reports and guide responsible stewardship of all funds.
• Maintain accurate general ledger entries, reconcile accounts regularly, and submit required diocesan reports and annual filings, including W-2s, 941s, and 1099s.
• Manage and approve supply orders across the pastorate, including liturgical, office, and operational needs, in collaboration with administrative assistants and in alignment with parish budgets.

Administrative Leadership

• Supervise office operations, ensuring efficiency, consistency, and alignment with diocesan policies and procedures.
• Maintain financial and administrative records according to diocesan retention policies; manage secure access to technology systems, keys, and office resources.
• Support ongoing diocesan compliance efforts, including the Safe Environment audit and parish operational assessments.

Human Resources

• Manage human resources responsibilities, including payroll processing, personnel recordkeeping, and ensuring compliance with diocesan HR policies.
• Maintain accurate and confidential documentation for all employees, including personnel files, evaluations, Safe Environment compliance, onboarding, and offboarding personnel materials.
• Oversee updates to the Employee Handbook in collaboration with the Diocese to ensure clarity and alignment with current policy.
• Assist the Pastor with the logistical aspects of hiring and onboarding, ensuring that all necessary steps, including background checks and diocesan requirements, are fulfilled.
• Act as the contact for HR-related matters, working closely with the leadership team to uphold a supportive, mission-driven workplace culture.

Collaboration & Communication

• Serve as a financial and administrative advisor to the Pastor, providing insight for planning and major initiatives across the pastorate.
• Coordinate with the leadership team and pastorate directors to provide support for events and ministry programs as needed.
• Attend Finance Council meetings and other board or committee meetings as assigned; represent the business office with clarity and professionalism.

Mission Support

• Communicate and model the vision of the Diocese and the Pastorate, promoting the call to be lifelong Catholic missionary disciples through God’s love.
• Provide guidance and support to ensure that all financial and administrative decisions reflect the values and stewardship expected within the Catholic Church.

Essential Qualifications

Primary

• Practicing Catholic in full communion with the Church, who actively witnesses to the faith through personal and professional conduct.
• Committed to living out the vision of being a lifelong Catholic missionary discipleship through God’s love.
• Demonstrates strong leadership, interpersonal, and problem-solving skills.
• Knowledgeable in Catholic Church teaching, especially as it relates to stewardship and ethical financial management.

Education & Experience

• A bachelor’s degree in accounting, finance, or business administration is required.
• Minimum of 3-5 years of experience in financial and business administration, with experience in budget development, staff supervision, and parish or nonprofit settings preferred.
• Prior experience in human resources, payroll, and long-range planning is beneficial.

Knowledge, Skills, & Abilities

• Strong understanding of accounting principles, investment strategies, and financial reporting practices.
• Proficiency with budgeting software, Microsoft Office Suite, and database systems.
• Ability to lead teams, communicate clearly, and manage multiple priorities with attention to detail and deadlines.
• Capacity to work collaboratively within a leadership team while maintaining confidentiality and professionalism.
• Willingness to represent the pastorate at diocesan, regional, or public meetings as needed.

Job Conditions/Physical Demands

• Ability to sit, stand, walk, climb stairs, bend, and perform routine office tasks.
• Must be able to lift and carry up to 30 lbs., occasionally.
• Must be able to work at a computer for extended periods and operate standard office equipment.
• Flexible schedule required, including occasional evening or weekend hours for events or deadlines.
• Regular travel within the pastorate and occasional diocesan travel are required.

TO APPLY:

Interested candidates should submit a cover letter and resume to Kyndra Hosek at khosek@sfcatholic.org. Additional information may be obtained by calling Kyndra at (605)734-6122 ext. 2220.