PERMIT TECHNICIAN - Public Works, City of Watertown

Job Description

Permit Technician

Public Works, City of Watertown

Grade: 130

Salary: Grade 130 / Step 1 = $49,857.60 per year or $4,154.80 per month

 

Application Deadline: Open Until Filled

Human Resources Office PO Box 910, 20 N. Maple, Watertown, SD 57201

Application forms and complete position descriptions are available at City Hall, Human Resources Department or online at https://watertownsd.seamlessdocs.com/f/job_application. 

POSITION SUMMARY 

This position is responsible to facilitate and process applications and plan reviews for general construction to verify compliance with the adopted codes and ordinances of the City.  This position is also responsible for administrative functions relative to the documentation and record keeping of applications and issued permits.

ESSENTIAL FUNCTIONS 

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.

1. Receives, examines, processes, and issues permits within area of responsibility.
   1. Receives and reviews on-line applications
   2. Enters application data into computer software
   3. Ensures correct routing of applications to staff and consultants
   4. Coordinates submission of revisions as needed
   5. Assists, as necessary, with computation of permit application fees
   6. Notifies applicants of permit issuance and generates invoices
   7. Generates building permits, certificates of occupancy and other approval documents
   8. Upon request, researches and communicates permit and inspection status to applicants
   9. Issues same-day building permits; routes plans to staff, and consultants for review as needed.
   10. Provides general information to the public regarding permitting processes, building codes, zoning regulations, environmental health regulations and land use development processes. Schedules building permit and other inspections as necessary. 
2. Issues contractor licenses.
3. Assists visitors with submitting new plans, revised plans, payments, and schedules inspections.
4. Drafts related documents associated with the permit for staff review, including development lot agreements, waivers of right to protest, and petitions.
5. Provides customer service to internal and external customers; greets, receives and screens visitors and customers, on phone and in person; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
6. Receives complaints and public concerns. Directs information for proper disposition.
7. Composes correspondence; proofreads and edits; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
8. Updates and maintains department electronic and paper databases, files, forms and records.
9. Assists with research, analysis, and administrative support to special projects.
10. Prepares correspondence, minutes, agendas, and packets for the Board of Adjustment (BOA). Insures that all legal notices, posted notices, and publications are published/issued in a timely manner.
11. Prepares and sends out decision letters.
12. Prepares and processes invoices, payment vouchers, bills, and verifies accounting records for the Manager. Reviews invoices and submits for Manager approval of payment; notifies of discrepancies; codes to appropriate funds; enters required information into financial software; maintains active account files.  Reconciles monthly credit card statements.
13. Accounts for monies received and makes deposits in accordance with City policy.
14. Other duties as assigned.

 

Job Requirements

MINIMUM REQUIRED QUALIFICATIONS
• High School diploma/equivalent with four (4) years’ work experience in building construction, code enforcement or plan review.

OTHER REQUIREMENTS
• Previous work experience to include administrative support.

Veteran's preference points are acknowledged in the City's hiring process.

The City of Watertown's Personnel Policy, including the City's policy on Nepotism, can be obtained at the City Hall, Human Resources Department or on our website at www.watertownsd.us. The City of Watertown does not discriminate on the basis of race, color, national origin, gender, religion, age or disability in employment or the provision of services. EOE

Human Resources Office
20 N. Maple
City of Watertown, SD