Program Assistant I

Job Description

PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE

Job ID: 35004
Agency: Department of Corrections - Finance and Administration
Location: Pierre, SDSalary: $22.64 to $26.10, depending on experience
Pay Grade: G
Closing Date: 03/31/2026

This is a full-time position with the Department of Corrections Finance and Administration Team. For more information on the Department of Corrections, please visit http://doc.sd.gov .

The South Dakota Department of Corrections is hiring! Join the DOC - view DOC Recruitment video here: https://www.youtube.com/watch?v=bI3Hwg99jTg&t=9s .

The Program Assistant I provides technical and administrative support for grant compliance, offender management system operations, and program data reporting. This position assists with monitoring grant requirements, maintaining datasets and standardized reports, managing user access and permissions within the offender management system, and triaging system-related issues.

Grant Monitoring & Reporting :

• Assist with tracking grant performance measures, deliverables, and reporting deadlines.
• Compile, verify, and prepare data for state and federal grant reports.
• Monitor compliance documentation and maintain grant files.

Offender Management System (OMS) Support :

• Process and manage user account requests, access permissions, and role assignments in the offender management system.
• Research and correct data entry errors in coordination with operational staff.
• Assist in maintaining user documentation and system procedures.
• System functionality health checks.
• In-system form management.

Data Maintenance & Reporting :

• Maintain standardized datasets used for operational and performance reporting.
• Run recurring reports and distribute to internal stakeholders.
• Perform routine data validation and quality checks.
• Assist in compiling statistical summaries and trend reports.
• Support development and refinement of reporting tools and templates.

User Issue Triage & Support :

• Serve as first point of contact for routine user issues related to system access or reporting.
• Troubleshoot basic system or data questions and escalate complex issues as appropriate.
• Track and document issues to ensure resolution.
• Provide guidance to users on established procedures and reporting requirements.

Additional Responsibilities :

• Maintain organized electronic records and documentation.
• Assist in process improvement initiatives.
• Perform other duties as assigned to support division objectives.

The Ideal Candidate will have:

The role requires independent execution of assigned duties within established guidelines, attention to detail, and the ability to interpret procedures and troubleshoot routine issues.

Knowledge of:

• basic data management principles;
• grant compliance and reporting processes;
• database or offender management systems;
• public sector administrative processes.

Ability to:

• interpret and apply policies, procedures, and reporting guidelines;
• analyze data for completeness and accuracy;
• troubleshoot routine technical and data issues;
• maintain confidentiality of sensitive offender and operational data;
• communicate clearly with technical and non-technical users;
• prioritize tasks and meet reporting deadlines;
• work independently within established guidelines.

Additional Requirements: To be considered, please attach your resume.

This position is eligible for Veterans' Preference per ARSD 55:10:02:08.

Successful applicant(s) will be required to undergo a background investigation. An arrest/conviction record will not necessarily bar employment. Successful applicant(s) will undergo an abuse and neglect screening. Offers of employment are conditional upon successful completion of a drug screening.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here . This position is a member of Class A retirement under SDRS.

Must apply online: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=3LH
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"

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