Job Description
Please apply directly to the position that can be found on the Lloyd Companies career page to expedite the application process.
PUTTING IT SIMPLY (POSITION SUMMARY)
Our affordable property managers are the heartbeats of our properties. It is expected that you will take the initiative to complete any task needed to keep the property running smoothly and looking its best. You will need to use good intuition when making decisions and have a knack for working with people. This position is extremely relationship driven, which will require excellent communication skills. Our affordable housing managers need to be passionate & motivated by helping people, especially people who may have faced particularly hard challenges in life. A great sense of humor is also a plus!
A DAY IN THE LIFE OF AN AFFORDABLE PROPERTY MANAGER (ESSENTIAL FUNCTIONS & RESPONSIBILITIES)
- Arrive on time each day ready to conquer the day!
- Catch up on any missed calls or emails from the night before (responsiveness is important)
- Walk all areas of the property (which we call the 4 corners) to ensure the property is trash free and looks its best for all the residents and visitors that day.
- Be excited to show your property off by scheduling as many tours as possible with potential residents, leasing is the key to success, and it’s fun!
- Understand the affordable program guidelines to help qualify future residents.
- Utilize your creativity by updating your properties social media pages, planning resident events, open houses, and any other fun marketing ideas you think of.
- Your outlook calendar is your best friend, put everything on it, and proactively look at it to plan your day, week, and month.
- Attention to detail is key ion affordable housing, you must ensure your records and files are compliant with HUD & section 8 requirements.
- Check your outstanding rent report, and call any residents who may be behind, offering them solutions before initiating evictions.
- Be available throughout the day for residents and future residents, people love to talk to you!
- Schedule move-ins and walk the apartments to ensure they are sparkling clean and perfect for your new residents.
- Complete annual recertifications of residents.
- Prepare for inspections with the South Dakota Housing Development Authority and complete any findings promptly.
- Order any inventory needed, but price check options first (just like you would if you were writing the check)
- Complete your move-outs by walking the apartments and charging back for any damages. Schedule vendors right away so the apartment can be marketed and re-leased quickly.
- Work through any resident concerns, using your problem-solving skills to resolve them as quickly as possible, just solve it!
- Submit invoices so that your vendors can be paid promptly, they appreciate that!
- Communicate regularly with your maintenance team to make sure all maintenance requests are completed quickly, and the vacant apartments are made move-in ready.
- Collect bids for any special projects, always price checking to ensure we are getting the highest quality at the best price.
- Make sure all necessary contracts are in place such as snow removal, and lawn care. Regular communication with these vendors will avoid some headaches.
- Double check the various websites your property is marketed on to ensure accurate pricing.
- Stay up to date on company policies and procedures by reading the daily training emails and any other information that gets sent to you.
- Treat everyone equally and fairly, it’s not only the law, but also the right thing to do.
- Have fun, property management can be hard, but it can also be rewarding, and you will have the best team to support you.
- Be ready to take care of anything that comes up that day, not everything can be planned for, being open minded and flexible is key.
SUPERVISORY RESPONSIBILITIES
May directly supervise assistant manager, maintenance, and caretaker staff. Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, developing, and training employees with assistance from human resources; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
OUR TOP PERFORMERS (JOB REQUIREMENTS)
- Love to help people
- Over communicate, especially during conflict
- Always follow-through
- Are always 5 minutes early
- Respond rapidly to all phone calls and emails, typically within an hour
- Love the thrill of sales
- Have a critical eye for detail
- Take extreme ownership of their property
- Manage their assets like they own it
- Manage their personal finances well
- Embrace change
- Plan for the future
- Enjoy meeting new people and understanding different points of view
- Like technology, and can easily navigate a computer
- Are creative thinkers
- Always do the right thing
- Are problem solvers
- Build relationships for life
- Love to have fun!
- Have a safety first mindset
EDUCATION and/or EXPERIENCE
A bachelor’s degree in a related field is helpful, otherwise; 1-2 years of equivalent experience in Property Management will suffice.
COMPANY VALUES
- Do the Right Thing. Act Ethically. We are responsible for our words, our actions and our results.
- Build Relationships for Life. At Work. At Home. In the Community.
- Solve It. Deliver results through innovation, creative thinking, and problem solving.
- Have Fun. Perform at Your Best. Celebrate Successes.
LANGUAGE SKILLS
Must have the ability to read and interpret general business & professional concepts. The ability to write professional emails and other business correspondence is also a must (remember, communication is key!) You will need to be able to think on your feet to respond to questions from residents, future residents, vendors, and co-workers.
MATHEMATICAL SKILLS
Basic math skills will be required to calculate figures and amounts such as discounts, interest, commissions, and percentages. Don’t worry, we provide calculators.
REASONING ABILITY
You need to have good intuition and a healthy dose of common sense to problem solve through a variety of situations that may not be black and white. We play in the gray!
PHYSICAL DEMANDS
There are some physical demands that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
WORKING CONDITIONS
The job is performed in an office setting with occasional travel to properties.
SAFETY REQUIREMENTS
Safety is a top priority, you must be aware and conform to all safety requirements when in the building, operating motor vehicles, or in the field performing duties for the company.