Purchasing Clerical - Class IV - 1.0 FTE at Central Services

Job Description

We want YOU here!

Are you a detail-oriented professional who enjoys variety in your workday and thrives in a fast-paced, team-focused environment? The Sioux Falls School District is seeking a clerical to support our Purchasing Department. This role plays a key part in keeping operations running smoothly by assisting with purchasing processes, contracts, reporting, and communication. If you're organized, flexible, and ready to make a meaningful impact behind the scenes, we'd love to have you on our team!

REQUIREMENTS

EDUCATION LEVEL:

High school diploma. Associates degree desired.

EXPERIENCE REQUIRED:

One to three years' experience in a similar position.

PHYSICAL REQUIREMENTS:

Constant hand-eye/mind-eye coordination, hearing; intermittent keyboarding, use of wrists, hands, fingers, speaking, typing and writing. Frequent, lifting, filing, sitting, standing, and walking.

OTHER REQUIREMENTS:

Demonstrated proficiency with computer input, word processing, spreadsheets, email, and internet.

ESSENTIAL FUNCTIONS & DUTIES

1. P-Card Program Administrator - approves/denies p-card increase requests, trains staff on p-card procedures, submits p-card requests on AccessOnline, maintains p-card spreadsheet, assigns hierarchy levels to p-cards.
2. Sends weekly p-card usage reports to school administration.
3. Serves as receptionist. Schedules meetings and maintains Purchasing's conference room.
4. Attends bid openings and officiates in Purchasing Supervisor's absence. Creates bid tabulations for bid openings.
5. Creates ads to be submitted to local newspaper for bids.
6. Creates AIA contracts, performance bonds, and notice to proceed documents for construction bids. Verifies vendors are in compliance with insurance requirements for each construction contract.
7. Maintains master list of bids and contracts to ensure all documents have been received by contractor before work can commence
8. Serves as District contact person between schools and insurance company for liability/property/casualty insurance claims. Maintains/processes insurance policies/payments for liability/property/casualty insurance.
9. Works with Purple Wave to sell obsolete items
10. Processes abatement forms for property purchased by District
11. Notarizes forms as needed.
12. Places orders for Purchasing/Warehouse Department
13. Administers the annual bid contracts for the District warehouse supplies.
14. Creates a schedule for receiving bids during the year and advises principals and department heads of appropriate deadlines.
15. Prepares specifications and bid proposal forms for supplies, equipment, and services.
16. Tabulates annual bids on supplies and equipment. Prepares recommendations for contract awards for presentation to the Board by the administration in a form for use in the official Board minutes.
17. Assists Purchasing Supervisor with supervision of office and warehouse staff, including Time Clock Plus.
18. Trains staff on purchasing procedures in PowerSchool ERP.
19. Processes annual tax bills verifying they match District property.
20. Audits and processes monthly cell phone bills. Serves as District contact person for cell phone & hot spot purchases. Prepares cell phone budget spreadsheet.
21. Oversees purchasing of District stock supplies and distribution of stock items.
22. Pulls data for E-Rate.
23. Adjusts computed inventory counts to correspond with the physical counts completed annually. Also, meet with the purchasing supervisor and auditor to review the shrinkage/overage amounts for the warehouse inventory.
24. Fleet Management - adds/changes/deletes, plates/registration/title transfers.
25. Audits and processes fleet fuel bills.
26. Works directly with vendors to resolve purchase order problems.
27. Assists Purchasing Supervisor with purchasing approval routing for requisitions.
28. Maintains eGoldFax website, includes adding/deleting/changing lines and contacts by location.
29. Maintains District master two-way radio inventory records.

PAY INFORMATION

Clerical Class IV- Level LX, starting at $25.99 per hour

Pay Day: Last working day of each month.

HOURS & FTE

Monday through Friday, 7:00 am to 4:00 pm with a one hour minute unpaid break

Summer Hours: Monday through Thursday, 7:00 am to 5:30 pm with a 30-minute unpaid break

1.0 FTE, 40 hours per week, 12 months

CALENDAR
2025-2026 12 Month Classified Staff Calendar

BENEFIT INFORMATION
Benefits (only for positions 20 hours per week or more)

CURRENT DISTRICT EMPLOYEES

All current District employees interested in applying must complete an application.

Post-Offer Criminal Background Check Required
Relay Services for Deaf or Hard of Hearing: Dial 711, then the desired number

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