Job Description
Position Summary:
The receptionist is responsible for many administrative functions including processing mail, answering multiple phone calls, and managing multiple schedules.
Essential Job Functions
Sorting all invoices and labeling them accurately making sure they are processed in a timely manner. Process all incoming mail and disburse to the appropriate person. Handle outgoing mail being sure proper postage and each item is addressed. Reconcile account payable vendor statements, cross checking with accounting software to assure accuracy and that everything has been entered. Answering a variety of incoming calls. Orders all office and cleaning supplies. Greeting customers creating a welcoming atmosphere for our customers and staff. Other duties as assigned.
Minimum Job Requirements:
Strong organization and multitasking skills. Experience with Windows software and operating a computer. Strong communication skills. High School Diploma or GED preferred.
Clarification
Watches over and protects the company’s image. Cooperates with all personnel Performs other duties assigned to them and assumes other duties and responsibilities not specifically outlined herein. The receptionist is responsible for creating a first impression of our company it is very important to maintain a friendly, helpful, and positive attitude toward our customers and employees.
Key Performance Indicators
Accuracy and consistency of distributing mail. Overall Support in the office setting. Maintaining a positive and friendly work environment.
Midwestern Mechanical is an equal opportunity employer