Job Description
Position Summary:
The Receptionist is responsible for providing administrative support and ensuring smooth office operations. This role includes managing incoming and outgoing mail, answering multiple phone lines, maintaining schedules and creating a welcoming environment for customers and staff.
Core Functions:
- Sort and label invoices accurately for timely processing.
- Manage incoming and outgoing mail with accuracy and proper postage.
- Answer and direct a variety of incoming calls professionally.
- Reconcile vendor statements with accounting software for accuracy.
- Order office and cleaning supplies as needed.
- Greet visitors and maintain a positive, welcoming atmosphere.
- Perform other duties as assigned.
Required Skills/Abilities:
- Communication Skills - Clear verbal and written communication for interacting with clients and staff.
- Customer Service - Ability to create a welcoming environment and handle inquiries professionally.
- Organization - Managing schedules, mail and office supplies efficiently.
- Multitasking - Handling multiple phone lines, and administrative tasks simultaneously.
- Attention to Detail - Ensuring accuracy in mail distribution, invoice sorting, and data entry.
- Time Management - Prioritizing tasks to meet deadlines.
- Technical Skills - Proficient in Microsoft Office Suite
Education and Experience:
- High School Diploma or GED required.
- 1-2 years of administrative or receptionist experience preferred.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds occasionally.
Disclaimer:
The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position. MWM reserves the right to revise or change job duties as the need arises.
Midwestern Mechanical is an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status.