Job Description
Job ID: 33757
Agency: Department of Social Services / Community Behavioral Health
Location:Sioux Falls, SDSalary: $19.97 Hourly, depending on qualifications
Pay Grade: F
Closing Date: 12.03.2025
This is a Full-Time 40 Hours Weekly position with the Department of Social Services. For more information on DSS, please visit http://dss.sd.gov .
Our Culture: Family focused. Person centered. At our organization it is the belief that every South Dakota family has the right to be safe and secure. We believe in respecting individuals and cultural differences by treating people with dignity, fairness and respect.
Our Department: Build Strong Families, South Dakota's Foundation and Our Future. The Department of Social Services aims to strengthen and support individuals and families, connecting them with resources to foster independent and healthy lives.
Our Team: Dependable. Committed. Compassionate. As a member of the Department of Social Services you will be part of a team of professionals who are dependable, committed, and compassionate. We believe collaborative communication, teamwork, partnerships, and trust are foundational to the delivery of essential services.
Who we want: - a highly motivated individual who is excited to provide administrative and program support to the Division of Behavioral Health team;
- a compassionate individual who listens attentively to others and clearly conveys information;
- a dependable and organized individual who effectively plans and organizes work activities;
- a person who is dedicated and who will represent the Department of Social Service with integrity and enthusiasm;
- an individual who works cooperatively with others and promotes a friendly work climate to achieve shared goals.
What you will do: - Serve as the first point of contact for callers reaching out to the Division of Behavioral Health (DBH).
- Greet and providing initial assistance to individuals visiting the office.
- Coordinate travel and lodging arrangements.
- Assist staff with training registrations and scheduling of meetings.
- Maintain the overall efficiency of the office setting including coordinating the ordering of supplies.
- Prepare, sorting and distributing mail.
- Maintain databases.
- Assist with the scheduling of interviews.
- Process, review and prepare financial forms/invoices for payment.
- Serve as the liaison between DBH and the DSS operations team and the Sioux Falls One Stop Building Manager.
- Inventory and prepare materials for display and distribution at conferences and other events.
These duties will typically be a small portion of your daily/weekly responsibilities, given the usual volume and nature of this office. You will also be responsible for:
- gathering, preparing, and recording information for meetings, reports, forms etc;
- conducting reference checks and submitting technology requests for new hires;
- recording meeting notes and action steps
- compiling reports including graphs, charts, and visuals;
- serving as the DBH "super user" for technology, including Microsoft Teams phones and Microsoft Teams Rooms;
- compiling and recording data and statistics;
- assisting in drafting contracts, scopes of work, and budgets for projects;
- maintaining continuity of operations manuals, policies and procedures in compliance with risk management activities; and
- creating and maintaining regular fiscal reports.
The Ideal Candidate will: - communicate effectively and efficiently, including utilization of business English with accurate grammar, spelling, and punctuation;
- successfully plan and organize work activities, adjust to multiple demands, and prioritize tasks to complete assignments and meet schedules and deadlines;
- demonstrate compassion, respect, courtesy and tact when interacting with others;
- establish and maintain effective and collaborative working relationships with other employees and the public;• Display confidence and innovation;
- maintain client confidentiality;
- have modern office equipment and computer software application skills to use Excel, Word, Outlook, Teams phone system, and other basic computer programs efficiently;
- prepare clear, concise and accurate documentation, reports and correspondence.
Equally important will be a strong work ethic and the comprehension of critical thinking and problem-solving techniques. If you believe in strengthening and supporting strong families and investing in South Dakota's future, you may have found the dream job you've been waiting for!
This position is eligible for Veterans' Preference per ARSD 55:10:02:08.
NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.
The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.
The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here . This position is a member of Class A retirement under SDRS.
Must apply online: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=2W9
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"
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