Job Description
Senior Secretary QE9700
University of South Dakota
Posting Number: CSA02464P
Department: SSOM - Pediatrics
Physical Location of Position (City): Sioux Falls
Job Description:
USD Sanford School of Medicine is seeking a Senior Secretary for the Department of Pediatrics. Primary responsibilities include managing day-to-day operations of the department, event planning, coordinating clinical rotations for medical students, and working directly with our chairs and leadership to implement the med school curriculum. As the primary point of contact for both students and faculty the department assistant will:
- Schedule pediatric clinical rotations for students at hospital systems and clinics across the state.
- Monitor completion of faculty evaluations of students.
- Coordinate the noon hour bimonthly Grand Rounds lectures, monthly Topic of the Month lectures, and quarterly Faculty Development sessions.
- Assist in coordinating the quarterly noon hour Faculty and Division Chief meetings.
- Create flyers for events and a monthly department newsletter.
- Assist in coordinating the annual faculty survey and gathering information for the department annual report.
- Assist with special projects and events.
- Schedule meetings and manage leadership calendars.
Ideal candidates will possess, develop, and maintain:Working knowledge of:
- Modern office/clerical procedure and practices.
- Multiple software products including Word, Excel, PowerPoint, Teams, Outlook, One45, Qualtrics, and various online portals.
- Up-to-date departmental, university, and regental practices.
Ability to
- Research, understand, and effectively utilize data to support the department.
- Develop and maintain effective working relationships with students, residents, faculty, and staff.
- Communicate effectively in oral and written form.
- Work independently with a high level of accuracy and attention to detail.
- Manage multiple tasks.
- Maintain regular and reliable attendance.
This position offers state health insurance and benefits, which includes a retirement plan with 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and 11 paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions.
Closing Date:
Open Until Filled: Yes
First Consideration Date: 09/01/2025
Advertised Salary: $19.00 - $20.00 depending upon qualifications and experience
Duration of the Term: 12 months
If Other, describe duration:
Appointment Percent: 100%
Work Hours: M-F
Typical Hours Worked Per Week:
Appointment Type: Regular
Faculty Status:
Scope of Search: External (includes Internal)
If internal, define scope of search: External (includes Internal)
This position requires: No Requirement
If other, please indicate: NA
Department Description and Cultural Expectations:
Equal Employment Opportunity Statement: USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.
Contact Information:
To apply, visit: https://apptrkr.com/6554790
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