Senior Secretary

Job Description

PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE

Job ID: 31709
Agency: Department of Health
Location:Pierre, SDSalary: $19.97 - $21.14 Hourly, depending on qualifications
Pay Grade: F
Closing Date: 6/25/25

This is a Full-Time position with the Department of Health Finance and Operations Division. For more information on the Department of Health, please visit https://doh.sd.gov/ .

The South Dakota Department of Health's programs and services help prevent illness and injury; promote healthy places to live, work, and play; provide education to help people make good health decisions; prepare for, respond to, and prevent public health threats; and support efforts to enhance quality and accessibility of healthcare. Our services touch the lives of every person in the state of South Dakota.

We recognize that employees are our most valuable resource and we are committed to promoting a culture of excellence in DOH. We trust our employees to be innovative, challenge existing processes, and make the best decisions. We are interested in employing a diverse and skilled workforce that exhibits the values of leadership, accountability, communication, integrity, and teamwork. Public health is a diverse and growing field that offers many career options for people from a variety of educational backgrounds. Imagine yourself as part of a winning team that is making the lives of South Dakotans healthier and safer.

Please visit our website at http://doh.sd.gov/ for further information about the Department of Health.

The Department of Health is seeking a detail-oriented and proactive Senior Secretary to provide high-level clerical and administrative support to Office Administrators, Program Managers, and the General Counsel. This role plays a vital part in maintaining efficient operations, supporting legal processes, and upholding the confidentiality and integrity of public health services.

Key Responsibilities:

• Serve as a backup first point of contact for the public and incoming calls; greet and direct guests.
• Support legal processes by preparing court documents, conducting research on court requirements, and ensuring compliance with legal deadlines.
• Manage scheduling for meetings, interviews, and events; coordinate logistics and provide on-site support.
• Prepare and distribute reports, meeting materials, and large mailings.
• Maintain confidential records and databases, including immunization and legal records, ensuring accuracy and data privacy.
• Evaluate and improve administrative procedures (e.g., travel request process), identifying exceptions and implementing solutions.
• Monitor purchasing activities to ensure compliance with procurement policies; conduct item research and comparisons.
• Handle sensitive data, including personally identifiable information, with discretion and accuracy; verify identity before releasing records.
• Compile programmatic and legal reports for leadership and support data-informed decision-making.
• Flexibly manage priorities and shifting deadlines in a team-focused environment.

This position offers a dynamic and collaborative work environment with opportunities to learn and grow across multiple public health programs.

The Ideal Candidate Will Have:
Experience with secretarial and administrative support duties. This position requires the ability to prioritize and successfully complete multiple projects at one time, often with interruptions and directional changes due to needs within the organization.

Knowledge of computers and a variety of programs including Microsoft Office Suite software (Outlook, Word, Excel, and Access) as well as specialized programs within the Department.

Skill to manage multiple projects with attention to detail, accuracy and timeliness, and to prioritize those projects as necessary, asking appropriate questions when needed. This position includes many day-to-day functions as well as long term projects for the department, as well as serving as a customer service contact for callers and visitors within the State Public Health Laboratory.

Ability to work in collaborative team environments and demonstrate effective time management and organizational skills, often handling multiple projects at one time, to pay attention to detail, to communicate effectively and efficiently.

Additional Requirements: To be considered, please attach your resume.

This position is eligible for Veterans' Preference per ARSD 55:10:02:08.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at https://bhr.sd.gov/job-seekers/work-for-state-government/ . This position is a member of Class A retirement under SDRS.

Must apply online: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=1RJ
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"

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