Telecommunications Tower Construction Administrative Assistant

Job Description

Telecommunications Tower Construction Administrative Assistant

This is a full-time in-office position

The office is located in Winter Park, FL

Salary: $23.00 to $25.00 per hour, based on experience

Benefits:

• 75% Company-paid medical insurance for employees and legal dependents

• Health Savings Account option

• Optional dental and vision insurance through MetLife

• Optional supplemental cancer, accident, and disability insurance

• Company-paid life insurance valued at $15K

• Fidelity Net Benefits 401K savings plan with Company matching up to 3%

• Payday is EVERY Friday

• Paid vacation accrues day one, available for use after the first year

• Sick leave accrues day one, available for use after the first year

• 9 paid holidays after 90-day introductory period

Work Schedule:

• Monday – Friday 8:00 AM EST – 5:00 PM EST, with 1 hour lunch break

Job Summary:

A Tower Construction Administrative Assistant plays a crucial role in supporting the smooth operation of a construction office and project sites. This role will primarily provide clerical and administrative support to Construction Managers, Project Managers, Crew Supervisors, Field Employees, and Office Staff. This position reports directly to the Southeast Office Division Manager in Winter Park, Florida.

Key Responsibilities:

Administrative Support

• Answer and direct phone calls and emails.

• Manage calendars and schedule meetings.

• Prepare reports, presentations, and correspondence.

• Ordering office supplies.
• Handle mail and all outgoing and incoming packages.

Project Documentation

• Assist with documentation for tower builds, modifications, and inspections.
• Maintain and organize site folders and project documentation.
• Create working files for field personnel.
• Prepare permits and applications.
• Prepare all preliminary invoices for the Construction Manager’s review and final approval.

Communication & Coordination

• Facilitate communication between office and tower crews.
• Communicate effectively with subcontractors specializing in tower construction.
• Coordinate material delivery and logistics for tower projects.
• Book travel arrangements (Hotel/Car/Air) for tower crews.

Other Tasks

• Ensure adherence to corporate information management policies.
• Assist with business development and proposal preparation.
• Handle special projects as assigned.
• Assist other departments as needed.
• Keep work station and other public areas of office clean and organized.

Qualifications:

• High school diploma or equivalent (associate degree preferred).
• Experience in administrative or clerical positions preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other office software.
• Familiarity with the telecommunications industry is beneficial.
• Ability to multitask and work in a fast-paced office.
• Must be dependable.
• Must have a valid driver’s license.
• Must pass criminal background check.
• Must pass pre-employment drug test.

Tower Systems is an equal opportunity employer.