Vital Records Unit Leader

Job Description

PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE

Job ID: 32211
Agency: Department of Health, Division of Licensure & Accreditation
Location:Pierre, SDSalary: $24.41-$28.72 Hourly, depending on qualifications
Pay Grade: H
Closing Date: 7/31/25

This is a Full-Time position with the Department of Health. For more information on the Department of Health, please visit https://doh.sd.gov/ .

The South Dakota Department of Health's programs and services help prevent illness and injury, promote healthy places to live, work and play; provide education to help people make good health decisions; prepare for, respond to, and prevent public health threats; and support efforts to enhance quality and accessibility of healthcare. Our services touch the lives of every person in the state of South Dakota.

We recognize that employees are our most valuable resource and we are committed to promoting a culture of excellence in DOH. We trust our employees to be innovative, challenge existing processes, and make data driven decisions. We are interested in employing a diverse and skilled workforce that exhibits the values of leadership, accountability, communication, integrity, and teamwork. Public health is a diverse and growing field that offers many career options for people from a variety of educational backgrounds. Imagine yourself as part of a winning team that is making the lives of South Dakotans healthier and safer.

The Office of Vital Records is seeking a qualified individual to serve as a Registration Unit Supervisor. This position will support the Program Administrator in managing the day-to-day operations of the office and will play a key leadership role overseeing the birth and marriage registration teams.

The Registration Unit Supervisor is responsible for supervising and mentoring staff; ensuring compliance with state and federal statutes and rules; developing and delivering training for both staff and end users; and maintaining the integrity and accuracy of the state's electronic registration and certification systems. This role is critical to maintaining high standards of data quality for public health statistics and ensuring ongoing accreditation with the Public Health Accreditation Board (PHAB).

Licenses and Certifications:
A valid driver's license is required to operate state vehicles

The Ideal Candidate Will Have:
Demonstrated experience acting in a team lead or supervisory capacity. At least one year of experience with accreditation processes (PHAB experience preferred). Strong understanding of public sector operations and experience working within or in partnership with government entities. Proven ability to manage multiple complex projects simultaneously. Knowledge of information technology and emerging technologies relevant to electronic registration and certification systems. Excellent communication, collaboration, and training development skills. In-depth understanding of state and federal laws and regulations related to vital records.

Knowledge, Skills, and Abilities:

• Provide supervision, mentoring, and technical guidance to birth and marriage registration staff.
• Lead conversations and decision-making on personnel issues and staffing needs.
• Develop and coordinate training programs and materials for staff and external users to ensure compliance and consistency across local issuance offices.
• Ensure alignment of all operations with applicable state and federal laws, rules, and regulations.
• Oversee legal modifications to vital records, including corrections, amendments, and adjudications.
• Collaborate with external agencies, partners, and stakeholders to support program goals and service delivery.
• Maintain and update policy and procedure manuals.
• Monitor and ensure the quality of data for public health statistical use.
• Support the development, maintenance, and improvement of the electronic registration and certification system.
• Ensure the program maintains full accreditation with the Public Health Accreditation Board.
• Lead and participate in problem-solving, planning, and policy development efforts with staff.

Additional Requirements: To be considered, please attach your resume.

This position is eligible for Veterans' Preference per ARSD 55:10:02:08.

Successful applicant(s) will be required to undergo a background investigation.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at https://bhr.sd.gov/job-seekers/work-for-state-government/ . This position is a member of Class A retirement under SDRS.

Apply at: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=20E
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"